Food Safety & Regulatory Compliance Coordinator

Hi, we're Stumptown. We're a coffee company, and we source, roast, taste, package, sell, deliver, brew and serve what we firmly believe is the best coffee on the planet. We are progressive, open, and evolving but uncompromising in our commitment to quality. We work hard, collaborate constantly and have fun every day. We pride ourselves on our passion for excellence, our spirit of generosity and on the long-term relationships we nurture as we guide our coffee from the good hands of our hardworking partners at origin into the cups of our customers.

If you love coffee, people and getting things done, this just might be the place for you.

SUMMARY

The Food Safety Regulatory Compliance Coordinator is responsible for managing and maintaining food safety and regulatory documentation systems to ensure compliance with company policies, customer requirements, and regulatory standards. This role supports the organization through document control administration, records management, audit preparation, and coordination of food safety and compliance meeting materials.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities for multiple locations. Would be able to communicate effectively with site staff and leadership to ensure records are current and accurate.

ESSENTIAL FUNCTIONS

• Maintain and control food safety, occupational safety, regulatory, and operational documents and records.
• Ensure documentation complies with company standards and applicable regulatory requirements.
• Manage document revisions, approvals, distribution, retention, and archival processes.
• Maintain training records, compliance logs, corrective action documentation, and audit files.
• Prepare agendas, meeting materials, action item trackers, and supporting documentation for food safety and regulatory meetings.
• Support internal, customer, and third-party audit preparation activities.
• Assist with maintaining compliance programs including SQF, GMPs, HACCP, Organics, and regulatory documentation systems.
• Coordinate collection and organization of records from cross-functional departments at our Roastery and Cold Brew locations.
• Monitor documentation completion and follow up on overdue records or required updates.
• Support continuous improvement initiatives related to document management and compliance systems.
• Assist with onboarding and annual compliance training for operations teams.
• Perform additional duties and projects as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS

• Experience in food manufacturing, food safety, quality assurance, regulatory compliance, or document control required.
• Experience working with SQF, HACCP, GMPs, FDA, or food manufacturing compliance systems preferred.
• Strong written and verbal communication skills.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Proficient in Microsoft Office, Google Workspace, and document management systems.
• Ability to manage confidential information and work independently.

PHYSICAL DEMANDS

• Ability to sit continuously at a computer.
• Carry weight, lift - lift up to 10 pounds frequently and up to 50 pounds occasionally.
• Taste/Smell - ability to detect and perceive the smell of coffee.
• Standing - ability to stand for long periods.
• Ability to climb a ladder occasionally.

WORK ENVIRONMENT

• This is a fully onsite position based out of our Portland, OR Roastery.
• Work often takes place in manufacturing facilities and intermittently within retail facilities.
• Work takes place on-site and this is not a remote-work position.
• Temperature can fluctuate with the weather.
• Noise levels can be high at times.
• Regular travel within the home market to Stumptown site locations

PAY TRANSPARENCY & BENEFITS

The target base compensation for this position can range from $28 and $31 per hour. Stumptown Coffee offers a comprehensive employee benefits program, including: medical, dental and vision insurance;
Employee Assistance Program (EAP);
Flex Spending Accounts; company-paid and supplemental Life Insurance, Accident, Hospital, Critical Illness and Long Term Disability insurance;
Paid New Parent Leave;
Short-Term Disability insurance or paid leave programs; 9 paid holidays (plus 1 personal holiday); vacation; sick leave benefits; and, paid Humans Kind (Volunteer) hours. And - an amazing employee discount! Additionally, we offer a 401(k) savings plan which includes an employer match of 100% for the first 3% of earnings that you contribute plus 50% of the next 2% you contribute.

At Stumptown, we welcome diversity and celebrate that our communities include individuals from all backgrounds, identities, and walks of life. We strive every day to foster an environment of inclusion, diversity, equity, and accessibility that supports our employees, customers and communities. We know that embracing diversity makes us stronger, enriches our culture, and allows us to grow together. We encourage candidates with diverse backgrounds, identities, skills, and abilities to apply.

If you require…