Assistant Property Manager​/Project Coordinator Commercial Real Estate Firm

The Assistant Property Manager/Project Coordinator is responsible for project & maintenance coordination, tenant& vendor relations, and delinquency management. This role serves as a key liaison between tenants, vendors, and the Senior Property Manager, ensuring operational excellence and timely execution of property management initiatives.

• Track property improvement projects, capital improvements, and tenant turnovers from initiation through completion, ensuring projects stay on schedule and within budget.
• Monitor recurring and corrective maintenance programs by coordinating with Building Engineers and vendors, tracking work orders, ensuring timely completion, and maintaining quality standards.
• Serve as point of contact for tenant inquiries, concerns, and service requests.
• Build and maintain positive tenant relationships while ensuring lease compliance and tenant satisfaction.
• Coordinate with vendors and contractors, obtain competitive bids, monitor service agreements, verify insurance compliance, and maintain vendor performance records.
• Monitor rent collection, follow up on delinquent accounts, prepare collection correspondence.
• Assist in budget preparation and tracking by researching costs, obtaining bids, and monitoring expenses against budgeted amounts.
• Maintain property records including lease abstracts, certificates of insurance, and compliance documentation utilizing property management software and tracking systems.
• Coordinate building key fob access management and security systems administration for staff and tenants.
• Monitor and maintain Energy Star reporting and other sustainability compliance requirements.
• Provide regular status reports to the Senior Property Manager on ongoing projects, maintenance issues, and tenant matters.
• Perform other duties as assigned by the Senior Property Manager.

• Project Management: Demonstrated ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with tenants, vendors, and team members at all levels.
• Problem-Solving: Strong analytical and problem-solving abilities with sound judgment to resolve issues independently while knowing when to elevate matters to the Senior Property Manager.
• Financial Acumen: Solid understanding of commercial real estate financial principles, including budgets, operating statements, CAM/Op Ex reconciliations, and lease terms.
• Organization: Highly organized with strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Technology: Proficient with property management software - Yardi is a plus, Microsoft Office Suite, project management tools, and building systems.
• Initiative: Self-motivated with ability to work independently and take ownership of assigned responsibilities.

• Minimum of 2 years of project coordination/management experience or commercial real estate facilities management.
• Experience with Yardi or similar property management software a plus.
• Proficiency in Microsoft Office Suite, particularly Excel, required.

• Full-time, exempt position. Salary Range: $65k - $85k per year, DOE
• Monday through Friday, standard business hours with flexibility for occasional evening or weekend work as needed for emergencies or project deadlines.
• Must live in Oregon or Washington for payroll purposes
• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

• Professional office environment with occasional site visits to properties.
• Extended periods of computer work, including data entry and tracking
• May require walking property sites and inspecting maintenance issues.