Realty Technician

ACS Professional Staffing is looking for an employee to work hybrid with our client. This Realty Technician 4 will support real property and land use activities by preparing land use agreements, acquisition packages, title reviews, and related documentation while ensuring compliance with established real estate procedures and regulations. The role coordinates with appraisers, surveyors, contractors, and internal teams, assists with property management cases, reviews real estate agreements and title documents, and responds to public and landowner inquiries.

This position requires professional knowledge of real estate principles, government property procedures, land acquisition, title and deed documents, land data and mapping systems (GIS), and experience working with real property records, applications, and field activities.
This full-time position is located in Portland, OR.

• Review and analyze property rights and private property ownership reports for use in processing land use requests.
• Prepare Acquisition Assembly packages by completing the appropriate templates.
• Utilizing existing document templates and established processes, prepare Land Use Agreements using information gathered or provided to verify that land rights are maintained. Recommend modifications to document templates to accommodate unique situations.
• Order Title reports as necessary and requested by Realty Specialists; review reports for completeness.
• Provide assistance and training on file requirements to other contract technicians.
• Work with Appraisers, Surveyors, and Mappers to facilitate group’s consensus on acquisition strategies.
• Draft/prepare correspondence as necessary (letters, memorandums, etc.).
• Assist in the completion, validation of legal description accuracy, consistency and format/clerical accuracy for a variety of land documents prepared by Realty Specialists.
• Plan, develop, facilitate implementation and administer routine property management cases (not initially identified as politically sensitive).
• Review real estate related agreements to verify compliance.
• Assist management with planning, developing, implementing and administering difficult or complex property management cases.
• Review and analyze title policies and documents and initiate steps to remove routine objectionable items, subject to approval by legal counsel.
• Perform administrative tasks such as copying, mail delivery, faxing, report collations and document assembly.
• Facilitate real property projects, verifying that the real property team will execute land acquisition for construction in accordance with processes and policies and within the established timeframe.
• Serve as a Real Property liaison on construction projects between various organizations within company and landowners before, during and after the construction process. Duties as liaison include keeping appropriate project team members, and other representatives with a need to know, informed of landowner issues/concerns that may impact the project design or schedule.
• Serve as a Field Inspector for large land acquisition contracts and other assigned work by:
• Reviewing realty work performed by outside service contractors and notifying appropriate federal personnel of any concerns.
• Providing technical information to the assigned COR or and/or other federal personnel.
• Providing/preparing communications between the COR and contracted vendors.
• Providing contracting and regulatory liaison services for the COR and/or other federal personnel.
• Answer and respond to real estate questions from the public including landowners, developers, public agencies, and utility companies regarding documented policy of proposed uses of right-of-ways. Typically these assignments will be general in nature but can be responded to with assistance of a Supervisory or Senior Realty Specialist.
• Work with applicants to provide adequate information on Land Use Applications to include site visits, property owner meetings, and other field research as required.
• Utilize various county internet web sites, the Land Information System (LIS), Project Wise, Transmission Line Maintenance (TLM) APPS, eGIS, and Application Extender to perform data research.
• Receive application fees and process as per established guidelines.
• Obtain permission to enter private property for routine land acquisitions either by contacting the landowner directly or requesting permission to enter the property through the mail.
• Inform Supervisory Realty Specialist of potential condemnation, providing all documentation and previous communication with landowner.
• Provide real estate support to the Region’s maintenance and construction staff regarding landowner notifications, landowner issues, names and addresses, and providing land rights information.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a need to know). Mark and maintain all official…