Executive Meeting Manager | Hotel Sales Manager

Executive Meeting Manager (Hotel Sales & Event Services)

Salary range: $84,000-$91,000

(Range reflects base salary plus performance-based bonuses up to 30% of your quarterly salary.)

Turn Group Business Into Memorable Experiences in One of America’s Most Dynamic Cities.

Double Tree by Hilton Portland is seeking a results-driven Executive Meeting Manager (Hotel Sales & Event Services) to sell, plan, and service meetings and events. If you love hospitality sales, client relationships, event execution, and Portland, this could be your next career move.

Portland isn’t just where we work, it’s what we sell.

From the energy of the Pearl District to the creativity of Alberta Arts District and the natural beauty surrounding Forest Park, this city has a story, and our hotel is where that story comes to life for our guests.

We’re looking for someone who thrives in a fast-paced, ever-changing environment and knows how to turn moments into memorable experiences. Someone who builds real relationships, drives results, and brings a genuine passion for hospitality and place.

If you’re energized by people, inspired by Portland, and motivated by performance, you’ll feel right at home here.

You won’t just join a hotel sales team, you’ll join momentum.

• 401(k) with company matching
• Free onsite parking and free Tri Met pass
• Complimentary daily lunch
• Paid Time Off
• Monthly cell phone stipend
• Performance bonuses up to 30% of your salary

• Professional memberships
• Industry certifications
• Real opportunities to advance

This is your business. Own it.

• Own and achieve your revenue goals by booking and servicing groups (26–49 rooms on peak)
• Turn group and event leads into booked business, quickly (4-hour response time)
• Lead client planning meetings, site tours, and pre-cons
• Negotiate contracts and understand how your decisions impact the bottom line
• Build detailed event orders and ensure flawless communication across departments
• Coordinate guest rooms, meeting space, and F&B like a pro
• Be present on-site, solve problems before they become problems
• Close out events with accurate billing, commissions, and reconciliation

You’re not just managing events, you’re creating trust.

• Build lasting client relationships through proactive communication and follow-up
• Be the go-to partner from first contact to post-event wrap-up
• Act as the bridge between client vision and hotel execution
• Anticipate needs, solve challenges, and elevate every interaction
• Capture feedback and continuously improve the guest experience
• Use Delphi to keep your pipeline and client records sharp and current

Details matter. Follow-through matters more.

• Manage multiple events and priorities without missing a beat
• Use systems, tools, and time effectively
• Follow brand standards and operational procedures
• Stay accountable, finish what you start

The best don’t stand still.

• Take ownership of your development
• Stay curious and coachable
• Build on your strengths and sharpen your skills
• Stay current on systems, processes, and industry trends

• 2+ years in hotel event planning, event management, conference services, or meeting planning
• Experience with Delphi (or similar system)
• PMS experience (OnQ or equivalent)

• Highly organized with strong time management
• Ability to juggle multiple events without losing quality
• Confident communicator and skilled negotiator
• Strong understanding of contracts, event logistics, and AV
• Detail-oriented problem solver
• Tech-savvy (Microsoft Office, Delphi, OnQ, Cvent)

This isn’t a traditional sales role.

As our Executive Meeting Manager, you'll own the complete lifecycle of group business—from lead response and contract negotiation to event planning and on-site execution.

Your success directly impacts:

• Guest satisfaction
• Repeat business
• Market share growth
• The reputation of Double Tree by Hilton Portland

You’ll serve as both a trusted sales professional and event partner, helping clients create exceptional meetings, conferences, trainings, and celebrations while showcasing the best of Portland.

Every event you touch becomes part of someone’s story.