Program Supervisor, Clerk Functions; Division of Assessment, Recording & Taxation

Current employees:
Please apply through the employee portal to be considered for this opportunity.

Pay Range: $88,604.78 - $ annually

Department:
Department of County Management (DCM)

Job Type: Regular, Non-Represented, Exempt

Closing Date:
July 26, 2026

The Division of Assessment, Recording, and Taxation (DART) is seeking a Program Supervisor to lead the Clerk Functions team. The role involves supervising a team of 10 direct reports, ensuring compliance with legislative updates, managing recording tasks, and maintaining high-quality service to the public and internal stakeholders.

• Train, supervise, and monitor 10 direct reports (3 A&T Tech 2 leads and 7 A&T Tech 1s) in all clerk functions.
• Perform in‑person and electronic recording of land‑related and other legal documents.
• Issue marriage licenses and domestic partnership certificates.
• Provide administrative support for the Property Value Appeals Board process.
• Supply certified copies of marriages and recorded documents.
• Assist the public in the Digital Research Room and through lobby transactions, mailed correspondence, online communications, and telephone support.
• Resolve customer and employee‑related issues and complaints to maintain a positive government service image.
• Ensure mandatory deadlines set by law and quality standards are met, reviewing legislative updates and potential changes in law to inform process adjustments.
• Serve as the county subject‑matter expert for recording documents and marriage application processes.
• Submit timely appeal information to the State of Oregon on behalf of the county.
• Help develop and implement quality improvement projects and manage budgeting and staffing needs for the Clerk Functions Unit.

• Bachelor’s degree or experience that may substitute for a degree.
• Three (3) years of demonstrated experience in staff supervision, team leadership, or employee development, combined with three (3) years of customer service experience.
• Experience interpreting and applying complex laws, regulations, and policies to daily operations.
• Ability to pass a criminal records check.

• Experience working with deeds, title transfers, and other property actions.
• Understanding of the property tax appeal process through the Property Value Appeals Board.
• Experience working with Title Companies, agents, or other real estate professionals.
• Experience working with any of the Oregon Revised Statutes pertaining to marriage, recording documents and Property Value Appeal duties of the County Clerk (Chapters 106, 205 and 309).
• Experience supervising in a union environment.

The salary range for this position is $88,604.78 - $ annually, commensurate with experience and qualifications.

Multnomah Building, 501 SE Hawthorne Blvd, Portland, OR 97214

• Employer‑funded retirement savings
• Health and dental insurance at very low cost to full‑time employees and their dependents
• Paid parental leave
• Wellness programs
• Focus on work‑life balance
• Additional benefits details available on the benefits website

Multnomah County is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Veterans’ preference and accommodations under the Americans with Disabilities Act are provided.