Operations Assistant

We are always looking for great people who share our commitment to excellent service and value our Core Principles. If you’re interested in joining our team but don’t see a listing that fits your background, please complete the General Application. By submitting your application, you are explicitly consenting to receive text message updates and communications from HOST Human Resources concerning the job opportunity to which you are applying.

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T. Parker Host is an equal opportunity employer. We celebrate diversity, and we are committed to creating an inclusive environment for all team members.

Operations Assistant

Full-time, Non-Exempt

Host Agency, LLC

Director, Agency Operations

Host Agency - Portland, OR

Since its inception in 1923 as a ship agency business, T. Parker Host has developed a strong reputation for offering REAL solutions and improving efficiency for its customers. Host is the largest dry bulk agent in the United States and handles nearly 4,000 vessels annually, including dry bulk, breakbulk, tankers and cruise ships. As agents, we represent principals from around the world and coordinate directly with local and international parties for every ship we’re appointed.

Host Agency continues to develop a strong worldwide network of relationships throughout the maritime community.

The Operations Assistant provides operational and administrative support to ensure the efficient coordination of vessel agency activities and exceptional service to customers, vessel personnel, and internal teams. This position is responsible for supporting vessel arrivals and departures, boarding vessels, transporting and delivering documentation, ship’s mail, crew members, customers, supplies, and vessel spare parts, and assisting with other time-sensitive operational needs.

The Operations Assistant serves as an important link between vessels, terminals, customers, vendors, government agencies, and HOST personnel. The successful candidate must be highly dependable, adaptable, safety-conscious, and comfortable working independently in a fast-paced marine and industrial environment. This role requires a flexible schedule, including nights, weekends, holidays, and extended hours as operational needs require.

The successful candidate will have the following behaviors and demonstrate the competencies below.

Core Principles:
All team members must demonstrate an ability to adhere and understand the core principles of the company. This team member must be able to provide value and depth to the Core Principles of Host.

• Our people are our greatest assets.
• Their safety is our top priority.
• We provide exceptional service.
• We believe every relationship is important.
• We are detectives, understanding all activities within our markets.
• We know today's opportunities are tomorrow's growth.
• We conduct all business with integrity.
• We build on our legacy.

• Support day-to-day vessel agency operations and assist the Operations team with vessel-related assignments.
• Board vessels at terminals, docks, anchorages, and other approved locations as operationally required.
• Deliver, retrieve, obtain signatures for, and process vessel and operational documentation between vessels, terminals, government offices, customers, vendors, and HOST offices.
• Assist with the timely distribution and collection of ship’s mail, packages, documentation, supplies, and other vessel-related materials.
• Pick up, transport, and deliver vessel spare parts, equipment, and supplies as required.
• Safely transport crew members,…