Document Control Assistant

Job Description

The Document Control Assistant supports the Quality Management System (QMS) by scanning, organizing, indexing, and archiving production and quality records — including in-process inspection records, final inspection documentation, and Factory Acceptance Test (FAT) records (commonly referred to as “yellow folders”). This is an entry-level, hands‑on administrative role that requires meticulous attention to detail, strong organizational habits, and the ability to follow defined processes consistently.

The position is critical to maintaining audit‑ready records in accordance with QMS and ISO 9001:2015 retention requirements.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• High School Diploma or GED required.
• Minimum 1 year of clerical, administrative, or office support experience.
• Basic computer skills, including Microsoft Office (Word, Excel, Outlook), File Explorer (creating folders, renaming files, navigating directories), and operating multi-function printers, copiers, and scanners.
• Strong attention to detail and accuracy.
• Strong organizational skills for physical and digital filing.
• Ability to follow written and verbal procedures with minimal supervision.
• Some college coursework or an Associate’s degree.
• Bilingual (English/Spanish) strongly preferred.
• Prior experience in a manufacturing, quality, or document control environment.
• Familiarity with SharePoint or other electronic document management systems.