Accounting Administrator; Internal

Job Title

Under general supervision, this position is responsible for the oversight and supervision of the payroll and accounts payable division. Reports to the Chief Financial Officer.

Oversees day-to-day activities of the financial accounting section by providing guidance with regard to accounting functions and compliance with applicable laws and regulations; implements internal control and develops accounting policies/procedures and communicates/trains when appropriate; and provides assistance to all city departments with accounting issues, questions, procedures.

Prepares financial statements and assists with the preparation of the city's Comprehensive Annual Financial Report (CAFR); performs account reconciliations, and all financial wires related to payroll, debt service, benefit and invoice payments; manages the maintenance of financial records and accounting activities to support citywide functions responsible for retirement benefit reporting, contributions and reconciliation; serves as the subject matter expert for the city's financial system related to accounts payable and payroll;

and participates in the development, coordination, and implementation of payroll system enhancements as necessary.

Responsible for the effective supervision and administration of accounts payable and payroll functions, monitoring expenditures, staff development and training, succession planning, performance management, employee relations, prioritizing and assigning work and related activities.

Establishes a system of quality control over city accounting processes to ensure city and departmental policies and procedures, and payroll, accounts payable and banking processes are appropriately administered; develops departmental strategic plans, and conducts research and evaluations; and responsible for establishing, coordinating, and/or maintaining filing and record systems.

Provides information and keeps abreast of current and future issues and trends; responds to inquiries and provides information based on knowledge of programs and activities; serves as the subject matter expert for the City's financial system related to Accounts Payable and Payroll; and participates in the development, coordination, and implementation of payroll system enhancements as necessary.

Performs other duties as assigned.

Accounting Management – Thorough knowledge of governmental accounting principles, methods and practices;
Generally Accepted Accounting Practices (GAAP); and Generally Accepted Government Auditing Standards (GAGAS). Thorough knowledge of Governmental Accounting Standard Board (GASB) requirements. General knowledge of Federal, State and Local laws and regulations governing the receipt, custody and expenditure of public funds. General knowledge of public administration, grant administration, contract law, and actuarial reports relating to Pension, OPEB, Workers Compensation and general liability claims.

Supervision – Thorough knowledge of leadership techniques, principles and procedures to assign work, schedule, supervise, train and evaluate the work of assigned staff. General knowledge of personnel recruitment, selection, and the use of personnel information systems. Monitors and assesses performance of staff in the organization to make improvements or take corrective action. Customer Service -- Thorough knowledge of principles and processes for providing customer services.

This includes setting and meeting quality standards for services, and evaluation of customer satisfaction. Technology – Knowledge of current trends and practices related to the use of technology in Accounting, Payroll, Benefits and Pension activities. Critical Thinking – Using logic and reasoning to understand, analyze, and evaluate complex situations and then to research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.

Applies general rules to specific problems to produce answers that make sense. Combines pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated…