Public Utilities Fiscal Technician

Job Title

Under general supervision, this position is responsible for assisting with the financial aspects of the department of Public Utilities. Reports to the Manager of Finance/Administration.

Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval, and functions that may require interpretation, judgment and determining appropriate processes to be used; reviews forms, data, and other information to ensure accuracy and conformance to established procedures and policies.

Examines and processes vouchers, purchase orders, and payments. Issues payments to vendors. Assigns vendor numbers and similar identifying data and confirms correct accounting codes.

Prepares journal entries and budget transfers as directed. Prepares inventory control and contract status reports.

Processes and documents customer refund requests. Creates requisitions, and processes invoices, change orders, and travel vouchers.

Communicates with employees and vendors to clarify information on policies and procedures.

Assists with providing documentation for CAFR.

Purchases supplies and monitors purchase order requests.

Provides backup assistance as needed to divisions during the absence of Fiscal Support staff.

Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

Has considerable knowledge of modern office practices and procedures. Has considerable knowledge of arithmetic, spelling, grammar, punctuation, and vocabulary. Has considerable knowledge of the policies and procedures, organization, and function of the department. Is skilled in the operation of common office equipment, including popular computer-driven word processing, spreadsheet, and file maintenance programs. Is able to screen communications and based on content, manage independently or route to proper source.

Is able to correct spelling, grammatical, punctuation and typing errors. Is able to use independent judgment in organizing and establishing format. Is able to gather information from a variety of sources and draft documents. Is able to establish and maintain moderately complex files. Is able to communicate effectively orally and in writing. Is able to exercise tact and courtesy in frequent contact with the general public.

Is able to establish and maintain effective working relationships as necessitated by work assignments.

Requires graduation from high school or the equivalent, supplemented by 1 to 2 years of experience in bookkeeping or accounting duties; or any equivalent combination of education and experience which provides the knowledge, skills, and abilities for this position.

Requires a comprehensive background investigation to include a local, state criminal history check and a sex offender registry check.

All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or city-wide emergencies.

Must be physically able to operate a variety of automated office machinery and equipment including computer, printer, typewriter, calculator, facsimile machine, copier, multi-line telephone systems, etc. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for sedentary work.

Light work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.