Public Utilities Fiscal Technician

GENERAL STATEMENT OF JOB

Under general supervision, this position is responsible for assisting with the financial aspects of the department of Public Utilities. Reports to the Manager of Finance/Administration.

Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval, and functions that may require interpretation, judgment and determining appropriate processes to be used; reviews forms, data, and other information to ensure accuracy and conformance to established procedures and policies.

Examines and processes vouchers, purchase orders, and payments. Issues payments to vendors. Assigns vendor numbers and similar identifying data and confirms correct accounting codes.

Prepares journal entries and budget transfers as directed. Prepares inventory control and contract status reports.

Processes and documents customer refund requests. Creates requisitions, and processes invoices, change orders, and travel vouchers.

Communicates with employees and vendors to clarify information on policies and procedures.

Assists with providing documentation for CAFR.

Purchases supplies and monitors purchase order requests.

Provides backup assistance as needed to divisions during the absence of Fiscal Support staff.

Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

Has considerable knowledge of modern office practices and procedures. Has considerable knowledge of arithmetic, spelling, grammar, punctuation, and vocabulary. Has considerable knowledge of the policies and procedures, organization, and function of the department. Is skilled in the operation of common office equipment, including popular computer-driven word processing, spreadsheet, and file maintenance programs. Is able to screen communications and based on content, manage independently or route to proper source.

Is able to correct spelling, grammatical, punctuation and typing errors. Is able to use independent judgment in organizing and establishing format. Is able to gather information from a variety of sources and draft documents. Is able to establish and maintain moderately complex files. Is able to communicate effectively orally and in writing. Is able to exercise tact and courtesy in frequent contact with the general public.

Is able to establish and maintain effective working relationships as necessitated by work assignments.

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts within department and division, and with co- workers and the general public.

Maintains effective and efficient output of all duties and responsibilities as described under “Essential Job Functions”.

Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human, and conceptual areas.

Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.

Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountability. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.

Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks…