Facilities Support Specialist Portsmouth & Chesapeake

Facilities Support Specialist (2 Positions; Portsmouth & Chesapeake)

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link or call DARS at , or DBVI at .

Working Title
- Facilities Support Specialist (2 Positions; Portsmouth & Chesapeake)

Role Title
- Admin and Office Spec III

Role Code - 19013-SW

FLSA
- Nonexempt

Pay Band - 03

Position Number - 295W0899

Agency
- Tidewater Community College

Division
- Tidewater Community College (Div)

Work Location
- Portsmouth - 740

Hiring Range - $16.83 per hour, part time

Emergency/Essential Personnel
- No

EEO Category - 8-Service Maintenance

Full Time or Part Time
- Part Time

Does this position have telework options?
-Telework options are subject to change based on business needs- - No

Does this position have a bilingual or multilingual skill requirement or preference? - No

Work Schedule
- Availability needed
-Monday through Friday 8AM-3

PMPart-Time, 29 hours per week

Sensitive Position
- No

Job Description
- Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force.

TCCis the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in , 40 percent of whom pursued degrees that would let them transfer to 4-year institutions.

Of South Hampton Roads residents enrolled in higher education 33% enrolled atTCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary:

Assist with the daily administrative operations of the Facilities Department on the Portsmouth Campus. Provides clerical, technical, and administrative and project support in all phases of the Facilities Department. The Administrative Assistant will be responsible for ensuring the efficiency and smooth operations for their assigned supervisor and their department. Duties require independent judgment with an understanding of Facilities Department functions, procedures and terminology.

This recruitment is to fill 2 positions; 1 Portsmouth Campus & 1 Chesapeake Campus

Functional Responsibilities:

• Enter and monitor purchase orders, term contracts, and perform other basic accounting tasks ensuring accuracy and meeting all established deadlines following SSC rules and regulations.
• Prepare proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
• Regularly processes invoices for the Facilities Department including creating purchase orders, following them to completion and submission to Fiscal Services for payment. Process invoices in a timely manner on goods/services received and complete to expedite payment in accordance with Virginia Prompt Payment Act.
• Maintain files on all purchase orders and state contracts.
• Process purchase orders into the state ordering system. EVA orders will be processed in a timely, accurately following all SSC/VCCS regulations.
• Able to enter EVA requests into School Dude, create work orders, and close work orders.
• Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.
• Responsible for ordering and maintaining office supplies, securing and maintaining office equipment, establish and maintaining a filing system,…