Administrative Office Manager

Employment Opportunities

Welcome to Dinwiddie County’s employment application process! We are currently enhancing our application process to better serve interested applicants. In the event you experience challenges in the application process, please contact Human Resources
1. Dinwiddie County is currently accepting applications for the positions listed below. Individuals interested in employment with Dinwiddie County must submit an on-line application prior to the advertised closing date. While resumes are not a substitute for a completed application, applicants are welcome to include them as a supplemental document. Dinwiddie County is an Equal Opportunity Employer. It is the policy of Dinwiddie County to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

The purpose of this position is to support the Human Resources Director in fulfilling the department’s responsibility to provide administrative assistance to executive leadership, while coordinating assigned Human Resources functions, special initiatives, and other organizational priorities. Responsibilities include coordinating administrative activities, supporting recruitment and onboarding processes, preparing correspondence and reports, maintaining records and data systems, and providing administrative support to facilitate effective county operations.

This position requires attention to detail, the ability to manage multiple priorities, and the ability to handle sensitive and confidential information with discretion.

This position works under the direct supervision of the Director of Human Resources.

Applicants who previously applied for this position do not need to submit a new application.

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Provides administrative support to the Human Resources Department and to executive leadership, as assigned, for scheduling, preparing correspondence, and assisting with special projects.
• Assists with recruitment activities, including posting vacancies, scheduling interviews, communicating with applicants, and processing hiring documentation according to established procedures.
• Assists with onboarding activities, orientation coordination, and new employee paperwork processing.
• Reviews personnel and administrative records for completeness and accuracy and maintains electronic databases, reports, and tracking systems.
• Maintains confidentiality of personnel, medical, and other sensitive information in accordance with applicable laws, regulations, and county policies.
• Serves as a primary point of contact for citizens and visitors; responds to inquiries and directs telephone calls, visitors and correspondence requests as appropriate. Maintains County-wide staff directory.
• Coordinates meeting logistics, schedules appointments, supports board and committee functions, and assists with preparation for special events and training programs.
• Assists with purchasing and travel requests, invoice processing, and departmental expenditures for Human Resources.
• Maintains office supplies for Human Resources, Accounting, and Administration departments.
• Coordinates County-wide staff use of fleet vehicles for business travel.
• Prepares professional correspondence, reports, forms, presentations, meeting materials, and other documents as directed.
• Collects, tracks, and compiles information for reports, projects, and departmental initiatives.
• Maintains…