Payroll Technician

GENERAL STATEMENT OF JOB

Under limited supervision, this position is responsible for assisting with the accurate and timely processing of City-wide pay in compliance with all required federal and state reporting; ensuring that all voluntary and involuntary deductions are calculated, input and withheld accuracy. Reports to the Payroll Supervisor.

Assists with the review, verification and processing of city-wide electronic payroll transactions through the city’s enterprise resource system (MUNIS) for bi-weekly payroll processing. Communicates any discrepancies to departments for correction. Maintains a high level of security relating to payroll information.

Reviews and audits time and self-service pay actions for compliance with applicable policies, procedures and practices.

Responsible for ensuring accuracy of employee compensation, voluntary and involuntary deductions, and third-party payments.

Assists with the calculation of IRS, state, local, and family support garnishments in accordance with all applicable laws and regulations; notifies employee and initiates deductions and disbursement of payments as required.

Researches questions and issues regarding gross pay, salary, deductions, retirement, and retroactive pay.

Analyzes payroll system calculations for accuracy; researches and applies corrective action as needed, including salary adjustments for retroactive pay. Performs a wide variety of recordkeeping and payroll activities, including computing wage and overtime payments, approving special payments, calculating and recording payroll deductions and processing terminations.

Assists with the preparation of various financial reports, statements and filings for payroll taxes and reports; cash flow reports; as required to comply with local, state and federal regulations throughout the year.

Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.

Has some knowledge of payroll and accounting principles, payroll methods, federal and state tax regulations. Has some knowledge of modern office practices and procedures. Has some knowledge of large-scale automated payroll, benefits, time and leave entry, reporting and self-service modules such as with MUNIS, Oracle, and ADP and its application for central payroll operation. Has some knowledge of special payroll action items and general understanding of how these transactions are processed to meet legal requirements.

Has some knowledge of Microsoft Word and Excel and other business-related software programs. Has some knowledge of arithmetic, spelling, grammar, punctuation and vocabulary. Has some knowledge of the policies and procedures, organization and function of the department. Is skilled in the operation of common office equipment, including popular computer-drive word processing, spreadsheet and file maintenance programs. Is able to correct spelling, grammatical, punctuation and typing errors.

Is able to gather information from a variety of sources and draft documents. Is able to establish and maintain files. Is able to communicate effectively orally and in writing. Is able to exercise tact and courtesy in frequent contact with the general public. Is able to establish and maintain effective working relationships as necessitated by work assignments.

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts within department and division, and with co- workers and the general public.

Maintains effective and efficient output of all duties and responsibilities as described under “Essential Job Functions.”

Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and…