Sr. Administrative Assistant

Worker Type Regular Job Description Summary

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

• Scheduling meetings and coordinate meeting logistics, including luncheons
• Documenting technical meetings and follow up on action items/commitments
• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
• Preparing and tracking Purchase Requisition s
• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
• Coordinates activities between departments and outside parties
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
• Work with diverse group of employees to assist on projects as assigned by line managers
• Planning company functions and appreciation activities
• Overseeing the work of service/supply vendors
• Escorting visitors/contractors through the building in compliance with Security policy
• Special projects as assigned

Minimum of 5+ years’ experience in a fast-paced, hands‑on, employee facing office environment. Manufacturing environment experience preferred. High School diploma or GED Equivalent is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). Previous experience working in aerospace industry is desired

Consistently demonstrates effective communication skills – written and verbal Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi‑tasking and planning skills while efficiently prioritizing workload Skilled at follow-up/follow‑through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline‑driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one’s own interests

Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequently) Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally)

No Clearance

The salary range for this role is: $26 - $40

ITAR Requirement:
This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction.

Please understand that any job offer that requires approval of an export license will be conditional on Aero Vironment’s determination that it…