Temporary Administrative Coordinator, Spiritual & Service

Position Title:

Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

Department/School:

Dept of Spiritual Life & Service

Salary/Pay Rate:

$22/hour - $23/hour

Job Summary:

The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

Requisite Skills:

3C-Advanced Calendar Management
Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants

5C-Advanced Written Communication
Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software

6C-Advanced Office Organization
Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies

7C-Advanced Record & Data Processing
Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail.

9C-Advanced Auditing & Data Reconciliation
Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued)

15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

16C-Advanced Judgment
Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

Essential Functions:Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person

Schedule appointments and maintain staff calendars

Screen and prioritize office mail Coordinate and supervise department wide events

Create correspondence on behalf of dean and department.
Proofread documents

Input data into department computer system. Information may be of a confidential nature

Process information, including faculty contract preparation

Complete or oversee office purchases

Reconcile information such as financial records, travel expenses, etc Review and manage department budget including Professional Development Funds, as assigned

Complete individual tasks and exercise judgment as permitted

Train and supervise student workers

Possess intimate knowledge of entire institution as required by position

Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people

Perform other job-related duties as requiredRequired Application Documents:

Resume, & Contact Information of 3 Professional References

About the Department/School:

Marist's Department of Spiritual Life and Service supports the spiritual and religious needs of our Marist students. We promote the integration of the whole person - mind, body, and spirit - by fostering an environment of celebration, service, and education.

About Marist University:

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community.

Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and…