Bid Coordinator

Job Description

Structure Tone, part of the STO Building Group, is looking to add a Project Administrator for a project in Poughkeepsie, NY. The Project Administrator will review all project documents, ensuring their accuracy, quality, and integrity, and help project teams adhere to record retention policies, safeguard information, and retrieve data more effectively.

• Consistently review projects from start to finish for compliant project documentation.
• Work in CMiC to review the quality of project documentation.
• Work in Plan Grid to review the quality of project documentation, including submittals, verifying RFIs are linked, and verifying work spaces have been created.
• Develop an overview report to identify potential problem projects early on.
• Work with the accounting department to identify areas of deficiencies.
• Work with the training department to aid in identifying key areas of training needs.
• Assist in developing successful project guidelines, standards, and document management structure.
• Perform day‑to‑day document management inspections across multiple projects.
• Help project teams set up a successful project based on metrics from document management oversight.

• Self‑directed, independent, and motivated.
• Detail‑oriented, dependable, and trustworthy.
• Strong interpersonal, communication, and customer service skills.
• Ability to prioritize, manage time well, multitask, and troubleshoot.
• Proficiency with Microsoft Office products.
• Experience with CMiC and Plan Grid (preferred).

Salary Range: $60,000 - $90,000 based on experience.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long‑term Disability Insurance
• Short‑term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre‑tax Paid Parking/Public Transportation
• Paid time off: 2 Weeks for Non‑Exempt and Three Weeks for Exempt
• Time Away Benefits
• 8 Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.