Data & Records Specialist; Hybrid

Data Records Specialist

R

Poughkeepsie, NY

Advancement

Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers.

Schedule: Monday - Friday, 9:00am-4:00pm (30 hours per week), Full Year

Position Summary: The Data Records Specialist provides support to the Office of Advancement in the Advancement Services Department, reporting to the Director of Gifts and Records. This is a part-time, CWA Union position with hybrid eligibility upon approval.

• Support accurate and secure data entry, retention, and utilize pre-built reports for systems and processes.
• Download daily deposits from the Online Giving Platform, identify unknown and/or duplicate donors, identify tribute gifts, and connect to donors on CRM, forwarding information to advancement personnel as necessary.
• Monitor reports, emails, and alerts to update and/or correct the database appropriately, including any deceased constituents. Communicate with advancement personnel as necessary.
• Attend department events to support the successful execution of the event by welcoming attendees, answering event questions, and referring attendees or vendors to the event host for further information.
• Assist supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals.
• Provide support to the new student/parent project as needed.
• Communicate in multiple modes with department members, vendors, on-campus offices, alumnae, volunteers, and/or other off-campus partners to complete departmental tasks.

• Three years of progressively responsible administrative support experience.
• Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite, and ability to learn additional technical systems.
• Ability to consistently apply policies and procedures.
• Strong written and verbal communication skills.

The compensation for this position is $20.37 per hour.