Equipment Sales Coordinator

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Regular Full-Time Poughkeepsie, NY, US

Salary Range: $22.00 To $27.00 Hourly

Pay: $22-$27/hour (dependent on experience)

• Medical/dental/vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Company-provided laptop

• Minimum of 3 years of administrative or coordinator experience in equipment sales, fleet management, transportation/logistics, or a related corporate operations environment
• Prior experience supporting sales teams and managing high-volume transactional documentation
• Advanced proficiency in Microsoft Excel (tracking, reconciliation, reporting), with the capability to learn additional proprietary systems and programs
• Exceptional attention to detail with a high level of accuracy in documentation, data entry, and compliance-related paperwork
• Strong written and verbal communication skills with the ability to relay accurate information across branches, departments, vendors, OEMs, and third-party partners

• Coordinate and track all equipment and attachment activity: sort, distribute and communicate the movement of all machines and attachments via daily tickets from all branches to all required recipients
• Set up, maintain and track r for attachments received from Parts Department on new and LKE/rental fleet machines
• Place orders as requested by the Parts Dept. for attachments stocked through the Parts Dept
• Process sales out of the rental fleet
• Effectively and efficiently coordinate the movement of machines from factory to branches: coordinate transportation from dealers to branches to meet inventory needs, advise service departments of impending arrivals, and collect documentation and file damage claims
• Coordinate motor vehicle paperwork: research and obtain necessary documentation, prepare required documents for sales, track and surrender license plates, process yearly renewals, and maintain files
• Provide administrative support and assistance to Corporate Sales: research and calculate monthly commission for all Machine Reps, access Cat system to print, record and file all manufacturers' certificates of origin, process Cat Defense merchandising claims, and process paperwork for approved dealer transfers

• Standing and/or sitting for prolonged periods of time
• Hand coordination for typing, writing, and computer use
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.