Facilities Manager

About Premier Medical Group

Premier Medical Group of the Hudson Valley is a leading multi‑specialty medical practice dedicated to delivering exceptional, patient‑centered care across multiple locations in New York. With over 550 employees and a strong provider network, we are committed to clinical excellence, operational efficiency, and outstanding patient experience.

Position: Facilities Manager

Location: Poughkeepsie, NY
Division: Administration - Operations
Department: Facilities
Classification: Salary, Exempt
Reports to: Chief Operating Officer

The Facilities Manager is responsible for the day‑to‑day operations, maintenance, repair, safety, and overall functionality of multiple medical office locations across the practice group. This is a hands‑on role that actively performs routine maintenance, troubleshooting, and facility repairs in addition to overseeing vendors, preventive maintenance programs, and operational support. The position ensures all clinical and administrative sites remain safe, compliant, efficient, fully operational, and patient‑ready while minimizing reliance on outside contractors whenever possible.
As primary point of contact for facility‑related issues, the Facilities Manager works closely with clinical leadership, operations, IT, and outside vendors to support uninterrupted patient care.

• Multi‑Site Facility Operations
  • Coordinate daily maintenance and repair needs for multiple outpatient medical offices and administrative spaces
  • Ensure offices are clean, organized, and functional
  • Conduct routine site inspections to identify maintenance, safety, and operational needs
  • Maintain a professional, clean, safe, and patient‑friendly environment
  • Respond promptly to urgent facility issues impacting patient care or office operations
  • Coordinate office setup, renovations, furniture moves, and space planning projects
• Maintenance & Repairs
  • Perform routine hands‑on maintenance, troubleshooting, and repairs independently, resolving most day‑to‑day facility issues without vendor support
  • Conduct and oversee HVAC, plumbing, electrical, janitorial, landscaping, and specialty contractor work as applicable
  • Maintain preventive maintenance schedules for building systems and office infrastructure
  • Track, prioritize, and resolve facility work orders in a timely and proactive manner
• Vendor & Contractor Management
  • Manage relationships with outside vendors and service providers such as cleaning companies, HVAC vendors, electricians, plumbers, and others
  • Schedule preventive maintenance and repair services
  • Track vendor performance and maintain service agreements
  • Obtain quotes, negotiate services, and monitor vendor compliance
  • Coordinate small construction, repair, and office improvement projects
  • Assist leadership with facility budgeting and capital planning recommendations
• Safety & Compliance
  • Assist with OSHA, fire safety, and general healthcare facility compliance standards
  • Maintain emergency preparedness supplies and facility response procedures
  • Ensure facility issues are resolved promptly to minimize operational disruptions
  • Support readiness for inspections, accreditation reviews, and regulatory visits
  • Ensure compliance with ADA, life safety, and environmental standards
• Equipment & Inventory
  • Coordinate maintenance and replacement of non‑clinical office equipment and furnishings
  • Support procurement of office and facility supplies
  • Support office openings, expansions, and relocations
  • Partner with IT and operations teams on infrastructure and office readiness needs
• Administrative Support
  • Maintain maintenance logs, service records, compliance documentation, and vendor contracts
  • Prepare reports on facility issues, repairs, and ongoing projects
  • Track facility expenses and assist with budget management

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 3–5 years of facilities, property, or operations management experience
• Experience supporting healthcare or medical office environments strongly preferred
• Strong understanding of building systems and preventive maintenance practices
• Ability to manage multiple priorities across several office…