Project Coordinator - Data Centers

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The Project Coordinator serves as the financial and administrative backbone of mission-critical data center construction projects, directly responsible for all financial transactions and project documentation from initiation through closeout. This role demands exceptional organizational skills, technical aptitude, and the ability to manage multiple high-priority data center projects simultaneously in fast-paced environments. You'll execute the financial aspects of assigned data center projects while supporting process improvement initiatives, maintaining critical project documentation, and serving as a key communication liaison between project managers, vendors, general contractors, and specialized subcontractors throughout the entire data center construction lifecycle.

• Managing all vendor invoices and applications for payment from general contractors and specialized data center subcontractors (MEP, electrical, mechanical, cooling systems), including complex issue resolution and payment tracking through project completion
• Creating, reviewing, and distributing Purchase Orders and Change Orders to data center construction vendors and subcontractors, ensuring executed copies are properly stored per established folder structure requirements and compliance protocols
• Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software platforms to ensure workflows are completed within 48-hour targets while maintaining data center project timelines
• Conducting rigorous quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with data center contract requirements, technical specifications, and construction industry best practices
• Monitoring project health dashboards, closeout trackers, and financial data accuracy for multiple concurrent data center projects, updating records in real-time to maintain data integrity and project visibility
• Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with critical data center construction milestones, commissioning schedules, and client deliverables
• Managing document control for complex data center construction documents, technical specifications, equipment submittals, and commissioning documentation while ensuring proper folder locations and strict naming convention adherence
• Supporting comprehensive project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, substantial completion documentation, and warranty tracking for data center systems
• Assisting with vendor management updates, software access requests, and onboarding support for new team members on data center construction-specific processes and protocols

• Bachelor's degree in Business Administration, Engineering, Construction Management, Finance, or related field
• 3-4 years of experience in project coordination, construction administration, or similar role within the data center, mission-critical facilities, or construction industry
• Strong accounting and analytical skills with demonstrated understanding of construction financial processes, budget management, and cost tracking
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with emphasis on financial modeling and data analysis
• Excellent organizational skills with proven ability to manage multiple data center projects and competing priorities while…