Administrative Associate

Company:
Vassar Brothers Medical Center

Org Unit: 972

Department:
Emergency Department

Responsible for performing various administrative, secretarial, and clerical duties. Understands and follows the organization's policies, procedures, and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement.

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Prepares reports, memos, correspondence, meeting minutes, special projects, and other documentation for the Administrative team as requested.
• Reviews and edits all written materials.
• Maintains the Administrative team's appointment calendars.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs, and distributes all incoming mail; identifies mail that needs immediate attention.
• Prepares financial reports for department activities, travel, business expenses, and other items.
• Maintains an organized, efficient filing system.
• Records, prepares, and distributes meeting minutes as requested.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, both within the department/office and with other departments.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Manages and operates equipment safely and correctly.
• Accepts and completes other duties as assigned.

Education:

High School graduate. Associate's Degree preferred.

Experience and Skills:

Requires 3+ years experience providing administrative support. Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Works on multiple projects. Strong written and verbal communication and organizational skills.

Manual:
Some manual skills/motor coordination and finger dexterity.

Occupational:
Little or no potential for occupational risk.

Physical Effort:
Sedentary/light effort. May exert up to 10 lbs. force.

Physical Environment:
Generally pleasant working conditions.

$19.54 - $37.94 hourly