Administrative Associate Job Poughkeepsie area,City of Poughkeepsie New York USA,Administrative/Clerical

Position: Administrative Associate - FT Days
Location: City of Poughkeepsie

Job Summary

Responsible for performing various administrative, secretarial, and clerical duties. Understands and follows the organization's policies, procedures, and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement.

Responsibilities

Greets visitors, directs visitors appropriately; maintains the communication flow of the office.

Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.

Reviews and edits all written materials.

Maintains the Administrative team's appointment calendars.

Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.

Sorts, logs, and distributes all incoming mail; identifies mail that needs immediate attention.

Prepares financial reports; department activities, travel, business expenses, etc.

Maintains an organized, efficient filing system.

Records, prepares, and distributes meeting minutes as requested.

Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.

Interacts professionally with all visitors, both within the department/office and with other departments.

Demonstrates the ability to be flexible and organized during stressful situations.

Manages and operates equipment safely and correctly.

Accepts and completes other duties as assigned.

Qualifications

Education:

High School graduate. Associate's Degree preferred.

Experience and Skills:

Requires 3+ years experience providing administrative support. Microsoft Word, Excel, Outlook, and PowerPoint. Works on multiple projects. Strong written and verbal communication and organizational skills.

Working Conditions

Manual:
Some manual skills/motor coord & finger dexterity

Occupational:
Little or no potential for occupational risk

Physical Effort:
Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment:
Generally pleasant working conditions

Company:
Vassar Brothers Medical Center

Org Unit: 972

Department:
Emergency Department

Exempt:
No

Salary Range: $19.54 - $37.94 Hourly

#J-18808-Ljbffr