Facility Projects Coordinator

Location: City of Poughkeepsie

Facility Projects Coordinator Skip to main content#Facility Projects Coordinator page is loaded## Facility Projects Coordinator Apply remote type:
On-site locations:
Poughkeepsie, NYtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
514685
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.#

Facility Projects Coordinator – JLL## What this job involves:

The Facility Projects Coordinator plays a vital role in managing project coordination, vendor relationships, and client services for facility operations. In this position, you'll be responsible for ensuring projects are delivered on time, within budget, and in full compliance with contract requirements and performance standards. You'll work cross-functionally with maintenance, environmental, instrumentation and controls, and other integrated facility management teams to support both short-term and long-term client initiatives.

At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and this role is essential to delivering exceptional facility operations. You'll serve as a key point of contact between clients, vendors, and internal teams, coordinating complex projects from design through completion while maintaining the highest standards of safety, quality, and service delivery. What sets JLL apart is our culture of collaboration, locally and across the globe, which empowers you to drive meaningful results and build strong relationships throughout every phase of your projects.

This is an entry-level position with significant growth opportunity within JLL's integrated facility management practice.## What your day-to-day will look like:
* Review project requirements with clients to establish clear deliverables, timelines, and performance expectations while identifying parts, materials, and contractor needs
* Coordinate JLL labor and qualified contractors throughout the construction phase, maintaining project schedules and updating clients on any deviations from established due dates
* Manage vendor relationships across maintenance, janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other portfolio services to ensure compliance with policies, procedures, and contract scope
* Ensure all safety documentation is maintained, updated, and filed in accordance with JLL HSE guidelines and made available for audit upon request
* Review contractor as-builts for completeness and accuracy, rejecting documents with errors and obtaining corrected copies to maintain project integrity
* Manage vendor purchase orders and invoices while supporting the development and approval of annual capital plans for each building in close collaboration with clients and team members
* Use CMMS systems (Maximo) to track work orders, manage inventory, support parts ordering and receiving for the maintenance department, and maintain accurate project documentation.##

Required Qualifications:

* High school diploma or equivalent required
* Minimum 1 - 2 years of experience in facilities management, construction coordination, or project management
* Excellent communication and negotiation skills with the ability to manage difficult situations and meet tight deadlines
* Proven ability to manage multiple contractors and projects simultaneously while effectively prioritizing work schedule and managing own time
* Strong analytical, organizational, and presentation skills
* Proficient in Microsoft Office products and other basic computer programs
* Competency in the use of project management software and CMMS systems
* Ability to frequently stand, walk, sit, use hands to handle materials, reach, climb, balance,…