Temporary Secretary​/Receptionist - Abilities First- Fireman's Way School Program

For over 60 years, Abilities First, Inc. has been empowering individuals with developmental disabilities to live their most vibrant, independent lives. Our services range from early education to adulthood, including preschool and school programs, day and residential habilitation, community connections, and employment services.

We believe in the power of people—of every background, identity, and ability—to create change and build a more inclusive world. Abilities First is an equal‑opportunity employer welcoming diverse abilities, races, ethnicities, religions, socioeconomic status, gender and gender identities.

We are seeking a Temporary School Receptionist/Secretary for the Abilities First LaGrange School program in Poughkeepsie, NY. The role provides clerical support in an organized, detailed, and proactive manner, representing the agency with a friendly demeanor.

40‑hour position for 48 weeks, Monday‑Friday 7:30 am to 4:00 pm.

$17.20/hr – $18.20/hr.

• Answer phones and greet visitors at the door
• Assist with scheduling student tours, parent visits, and district visits
• Set up, maintain, and file student records as needed
• Record minutes for meetings
• Ensure office equipment (telephones, copiers, fax machines, computers, printers, etc.) is in good working condition
• Monitor and maintain office supplies
• Create and submit purchase orders for orders
• Maintain financial records for petty cash
• Complete RS2 and SED4 reports
• Assist IEP Coordinator with obtaining scripts, scheduling, and ensuring forms and reports are sent home to parents in a timely manner
• Submit maintenance requests through AFI maintenance connect
• Assist Principal with planning and coordinating school events
• Follow all agency policies and procedures, demonstrating regard for personal safety and the safety of others
• Perform other appropriate job‑related activities as requested by supervisor or as circumstances warrant
• Ensure all required trainings and certifications are current and seek further support and training where needed
• Adhere to agency Standards of Conduct and practice ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law
• Incorporate core concepts of person‑centered excellence by respecting people’s concerns and responding accordingly, and use “teachable moments” to assist people in understanding and exercising their rights

Physical demands include lifting up to 50 lbs., bending, squatting, kneeling, pivoting, and using both hands; assisting individuals with ambulation and lifting; standing and walking for extended periods; pushing, pulling, and maneuvering adults in wheelchairs; and possessing verbal and written communication skills in English. Reasonable accommodations may be made.

• High school or equivalency diploma. Secretarial curriculum and/or business school preferred.
• Bilingual with fluency in Spanish preferred.
• Minimum of 2 years secretarial and/or clerical experience. Proficient with Word processing, Excel, and database systems.
• Must have a current NYS driver’s license, free of moving violations, acceptable to the insurer.