Administrative Assistant, Campus Safety; CL

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Resources.

Posting Number: 494016
Type of Position: Full‑time
Location: Poughkeepsie, NY
Categories: Office Support
Salary: $20.66/hr - $21.69/hr

The Administrative Assistant, Campus Safety (CL-2) provides specialized office support to Campus Safety staff and their respective responsibilities. Responsibilities include creating correspondence, processing and compiling information, exercising independent judgment, coordinating calendars and events, and preparing reports.

Typical office environment. Majority of work while sitting; occasional standing, walking, lifting small objects.

High school graduate, 5‑7 years of progressively responsible secretarial/clerical work or equivalent training, experience, and education. General computer proficiency with Microsoft Office Suite required.

• 1B-Intermediate Reception/Response

  Consistently provides routine responses and basic information from inquiries (telephone, e‑mail, or in‑person) with minimal guidance. Directs visitors as needed.

• 3B-Intermediate Calendar Manager

  Consistently manages calendar (tasks, meetings, events, schedules, correspondence) of supervisor/department, schedules meetings without consultation, and notifies participants.

• 4B-Intermediate Event Organization

  Consistently organizes and coordinates events (meetings, workshops, seminars, receptions) with minimal consultation or independently (e.g., scheduling speakers, securing rooms, creating invitations, managing food & beverages, overnight accommodations).

• 5B-Intermediate Written Communication

  Consistently creates routine correspondence or updates templates with speed and accuracy. Utilizes comprehensive knowledge of supported word‑processing software.

• 6B-Intermediate Office Organization

  Consistently manages operational aspects of office with minimal supervision, including time management, information distribution, project deadlines, filing documents and student records using standard procedures and familiarity with retention policies.

• 7B-Intermediate Record and Data Processing

  Consistently processes routine forms and records quickly and accurately using multiple programs, and investigates & resolves problems such as missing or inaccurate data. Demonstrates attention to detail.

• 15B-Intermediate Interpersonal Communication

  Consistently demonstrates courtesy, tact, professionalism, and sensitivity to concerns of others. Handles difficult people with patience.

• 16C-Advanced Judgment

  Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment.

• 17B-Intermediate Responsibility

  Consistently prioritizes, coordinates, and completes (start‑to‑finish) basic work assignments with minimal assistance (e.g., preparing faculty appointment letters).

• 18C-Advanced Organizational Knowledge

  Consistently demonstrates extensive knowledge of entire college and outside organizations.

• Serve as point of contact over phone, in person, and online for students, parents, faculty, staff, and the public.
• Manage Marist University parking program (including annual student parking permit applications, online permit fee payments, decal pick‑up, biannual faculty & staff parking permit applications/renewals, online vehicle registrations, student parking permit exceptions, temporary parking inquiries, visitor parking inquiries).
• Assist with management of New York State Division of Criminal Justice Services licensing for the Marist University security guard school and Campus Safety officer individual licenses.
• Maintain knowledge of state and federal regulations pertinent to the position.
• Manage Campus Safety officer payroll and leave balances.
• Open, sort, and distribute office USPS and electronic mail (via the safety account). Process outgoing mail.
• Access department calendars; schedule and log appointments as necessary.
• Create, update, and proofread various correspondence and documents.
• Maintain complex filing…