Administrative Assistant; CL-, School of Social and Behavioral Sciences

Position Title

Administrative Assistant (CL-2)

School Social & Behavioral Sciences

$20.66/hour - $21.69/hour

Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Social and Behavioral Sciences. The Administrative Assistant (CL-2) provides specialized support to a department or office by processing and compiling information, preparing reports, and completing other specific administrative duties. Vacation days may not be approved during the following "black out" periods: two weeks before and two weeks after the starting date for the fall semester;

one week before and two weeks after the starting date for the spring semester; and during the two‑week period leading up to graduation.

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience, and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

• 5B-Intermediate Written Communication

  Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office.

• 6B-Intermediate Office Organization

  Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Demonstrates ability to file documents and student records using standard filing procedures as well as familiarity with retention policies.

• 7B-Intermediate Record & Data Processing

  Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Demonstrates attention to detail.

• 9B-Intermediate Auditing & Data Reconciliation

  Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action.

• 15C-Advanced Interpersonal Communication

  Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action.

• 17B-Intermediate Responsibility

  Consistently demonstrates ability to prioritize, coordinate, and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters.

• 18C-Advanced Organizational Knowledge

  Consistently demonstrates extensive knowledge of entire College and outside organizations.

• Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person.
• Open, sort and distribute office mail. Process outgoing mail.
• Access department calendars; schedule and log appointments as necessary.
• Assist in event organizing or scheduling.
• Create, update and proofread various correspondence and documents.
• Maintain complex filing systems, including student and faculty files.
• Enter and manage information in department computer system; information may be of a confidential nature.
• Manage and reconcile independent budgets and financial records.
• Purchase office supplies and equipment when needed.
• Train and supervise student workers.
• Maintain knowledge of state and federal regulations pertinent to position.
• Possess intimate knowledge of entire institution.
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people.
• Perform other job-related duties as required.

Type of Position:
Full‑time

Classifica…