Database & Office Assistant, Liberty Partnership Program; CL

Position Title

Database & Office Assistant, Liberty Partnership Program (CL-3)

Liberty Partnership Program

$19.62/hour - $20.60/hour

The Database and Office Assistant provides specialized administrative and database support to the Marist Liberty Partnership Program.

High school graduate with 3-5 years of progressively responsible secretarial/clerical work, or an equivalent combination of training, experience, and education. All candidates must also be able to demonstrate computer proficiency with Microsoft Office Suite.

• 1B-Intermediate Reception/Response – Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e‑mail, or in‑person) with minimal guidance. Directs visitors as needed.
• 5B-Intermediate Written Communication – Consistently demonstrates ability to create routine correspondence or update templates or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software.
• 6B-Intermediate Office Organization – Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as familiarity with retention policies.
• 7B-Intermediate Record and Data Processing – Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail.
• 12B-Intermediate Data Management – Effectively demonstrates intermediate knowledge of supported data management software used in department. Consistently demonstrates speed and accuracy and ability to operate data management software with no guidance.
• 15B-Intermediate Interpersonal Communication – Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people.
• 17B-Intermediate Responsibility – Consistently demonstrates ability to prioritize, coordinate, and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters.

• Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff, and the general public. Answer questions or refer inquiries to appropriate person.
• Type and proofread various documents, including reports and draft correspondence.
• Enter daily attendance for after school and lunch pre‑college sessions.
• Enter student, parent, medical and school Liberty Partnership Program applications into Access database.
• Mail welcome letters and program information.
• Compile and maintain student files with appropriate documentation.
• Coordinate mailings and permission slips.
• Track permission slips and update spreadsheets, including trip and event attendance.
• Update database records as needed.
• Supervise and coordinate student workers.
• Possess organizational knowledge of institutional as required by position.
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people.
• Perform other job‑related duties as required.

Full‑time

CWA (Full‑Time)

12

Monday – Friday 9:30 am – 4:30 pm

30

Marist University Main Campus

1

Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual…