Administrative Assistant; CL-, School of Management; Part-Time

Position Title

Administrative Assistant (CL-2), School of Management(Part-Time)

School of Management

$20.66/hour - $21.69/hour

Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Management. The Administrative Assistant (CL-2) provides specialized support to a department or office by processing and compiling information,preparing reports, and completing other specific administrative duties.

The work environment consists of exposure to physical conditionstypical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of smallobjects.

The ideal candidate will be a high school graduate, have 5-7 yearsof progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also beable to demonstrate general computer proficiency with Microsoft Office Suite.

5B-Intermediate Written Communication
Consistently demonstrates ability to create routine correspondenceor update template or samples with speed and accuracy. Utilizes acomprehensive knowledge of supported word processing softwareoffice

6B-Intermediate Office Organization
Consistently demonstrates ability to manage operational aspects ofthe with minimal to no supervision, including time management,information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7B-Intermediate Record & Data Processing
Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccuratedata. Consistently demonstrates attention to detail

9B-Intermediate Auditing & Data Reconciliation
Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports.

Errors are located using developed attention to detail. Errorscommitted are of average severity, and overall risk to institutionis concerning and may necessitate corrective action

15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveyinginformation. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutionsor possible alternative courses of action

17B-Intermediate Responsibility
Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal tono assistance or instruction, such as preparing faculty appointment letters

18C-Advanced Organizational Knowledge
Consistently demonstrates extensive knowledge of entire College and outside organizations

• Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person
• Open, sort and distribute office mail. Process outgoing mail
• Access department calendars; schedule and log appointments as necessary
• Assist in event organizing or scheduling
• Create, update and proofread various correspondence and documents
• Maintain complex filing systems, including student and faculty files
• Enter and manage information in department computer system; information may be of a confidential nature
• Manage and reconcile independent budgets and financial records
• Purchase office supplies and equipment when needed
• Train and supervise student workers
• Maintain knowledge of state and federal regulations pertinent to position
• Possess intimate knowledge of entire institution
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
• Perform other job-related duties as required

Resume, Cover Letter, & Contact Information of 3 Professional References

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and…