Assistant Business Manager; Classified Job Poughkeepsie area,City of Poughkeepsie New York USA,Business

Position: Assistant Business Manager (Classified)
Location: City of Poughkeepsie

Position Type: Civil Service/ Assistant Business Manager
Date Posted: 6/5/2026
Location: Poughkeepsie City School District
Date Available: As soon as practicable

RECRUITMENT BULLETIN #: 25-26-204 ASSISTANT BUSINESS MANAGER (CLASSIFIED) JUNE 2026 POUGHKEEPSIE CITY SCHOOL DISTRICT

NOTICE OF POSITION POSITION

The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of Assistant Business Manager (Classified) for Poughkeepsie City School District.

QUALIFICATIONS

(A) A Master's Degree in Accounting, Economics, Business Administration or Public Administration may be substituted for one (1) year of required experience.

(B) Bachelor's degree in Accounting, Business Administration, Public Administration or a closely related field and two (2) years of full‑time paid work experience in business administration.

(C) Associates' degree in Accounting, Business Administration, Public Administration or a closely related field and four (4) years of full‑time paid work experience in business administration.

(D) An equivalent combination of training and experience as indicated in (A), (B), and (C) above.

SPECIAL REQUIREMENT

Possession of a valid Driver License to operate a motor vehicle in New York State at time of application and to maintain the position.

NOTE

Qualifying work experience under business administration involves the responsibility for the coordination and direction of human, physical, and financial resources. This experience involves identifying problems, obtaining, and analyzing relevant information for decision making. The decision making should have involved significant consequences and have been in the combination of areas such as organizing priorities, evaluating and acting on financial decisions and/or organizational behavior.

Experience limited to a single discipline such as accounting or record retention would not be qualifying.

Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

DUTIES

The Poughkeepsie City School District (PCSD) is committed to providing students and parents with pathways to opportunity that will lead to achievement and success.

As an employee in this class, you are responsible for the efficient operation of all business activities of a school district with student enrollment over 1,500. Within the framework of general financial and operating policies and rules established by the Board of Education, this position has considerable latitude for the exercise of independent judgment. The work is performed under the general direction of the Board of Education and the Assistant Superintendent for Business.

Supervision is exercised over staff members and heads of operating departments as assigned.

TYPICAL WORK ACTIVITIES

Familiar with time clock management applications and functionality.
Reviews, confirms and enters information into payroll system, including hours and benefit time, deductions, exemptions, garnishments, special pay factors and changes in name and address.
Reviews and confirms salary changes resulting from increments, longevities and changes in title or salary grade.
Balances manual totals with system totals; runs preliminary reports and registers to balance system and review for errors; runs final payroll and reports and distributes checks.
Interacts with personnel from other departments and units to clarify payroll issues and resolve payroll problems.
Prepares periodic payments for outside agencies including payments to annuities, retirement systems, banks for direct deposit, disability insurance companies, Workers Compensation, Social Security, Medicare and federal and state tax agencies; enrolls employees into proper retirement system.
Retrieves notifications from NYS Retirement system, NYS Comptroller, 403B and 457 vendors regarding information requests, discrepancies, retirement notifications, and deduction changes for employees.
Reviews Monthly Retirement Report, processes required information/changes for accounting unit to submit for final submission.
Accesses insurance carrier portal to download changes regarding insurance deductions, generates open enrollment reports for import to payroll system and consults with Risk Management regarding changes.
Reviews and implements refunds/recoupments received from Risk Management.
Completes forms and answers inquiries from financial institutions and other agencies, including retirement systems, concerning service time, employment, income and deductions.
Mentors, trains, and acts as resource for lower level employees for any system issues, questions, or errors that arise and researches previously unknown answers using contacts and resources.
Creates and maintains written procedures for payroll process and all payroll calendars and schedules, distributes them as needed; responsible for all aspects of…