Assistant Business Manager; Classified

Assistant Business Manager (Classified)

The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of:
Assistant Business Manager (Classified) Poughkeepsie City School District

Qualifications:

Either: (A) A Master's Degree in Accounting, Economics, Business Administration or Public Administration may be substituted for one (1) year of required experience. (B) Bachelor's degree in Accounting, Business Administration, Public Administration or closely related field and two (2) years of full-time paid work experience in business administration; (C) Associates' degree in Accounting, Business Administration, Public Administration or closely related field and four (4) years of full-time paid work experience in business administration;

OR (D) An equivalent combination of training and experience as indicated in (A), (B), and (C) above. Special Requirement:
Possession of a valid Driver License to operate a motor vehicle in New York State at time of application and to maintain the position.

Note:

Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

Duties:
The Poughkeepsie City School District (PCSD) is committed to providing students and parents with pathways to opportunity that will lead to achievement and success. Through student-centered effective and transformational leadership, school and community engagement, and an unrelenting pursuit to achieve greater school outcomes for children, the Poughkeepsie City Schools is focused on developing and growing greater access, equity, opportunity, and quality across PCSD.

An employee in this class is responsible for the efficient operation of all business activities of a school district with student enrollment over 1,500. Within the framework of general financial and operating policies and rules established by the Board of Education, this position has considerable latitude for the exercise of independent judgment. The work is performed under the general direction of the Board of Education and the Assistant Superintendent for Business.

Supervision is exercised over staff members and heads of operating departments as assigned.

Typical Work

Activities:

Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.

• Familiar with time clock management applications and functionality.
• Reviews, confirms and enters information into payroll system, including hours and benefit time, deductions, exemptions, garnishments, special pay factors and changes in name and address;
• Reviews and confirms salary changes resulting from increments, longevities and changes in title or salary grade;
• Balances manual totals with system totals; runs preliminary reports and registers to balance system and review for errors; runs final payroll and reports and distributes checks;
• Interacts with personnel from other departments and units to clarify payroll issues and resolve payroll problems;
• Prepares periodic payments for outside agencies including payments to annuities, retirement systems, banks for direct deposit, disability insurance companies, Workers Compensation, Social Security, Medicare and federal and state tax agencies;
  Enrolls employees into proper retirement system;
• Retrieves notifications from NYS Retirement system, NYS Comptroller, 403B and 457 vendors regarding information requests, discrepancies, retirement notifications, and deduction changes for employees;
• Reviews Monthly Retirement Report, processes required information/changes for accounting unit to submit for final submission;
• Accesses insurance carrier portal to download changes regarding insurance deductions, generates open enrollment reports for import to payroll system and consults with Risk Management regarding changes;
• Reviews and implements refunds/recoupments received from Risk Management;
• Completes forms and answers inquires from financial institutions and other agencies, including retirement systems, concerning service time, employment, income and deductions;
• Mentors, trains, and acts as resource for lower level employees for any system issues, questions, or errors that arise and researches previously unknown answers using contacts and resources;
• Creates and maintains written procedures for payroll process and all payroll calendars and schedules, distributes them as needed; responsible for all aspects of biweekly and monthly School District payrolls including Employee Retirement System (ERS), Teacher…