Bid Coordinator

Job Description

Structure Tone, part of the STO Building Group is looking to add a Bid Coordinator for a project in Poughkeepsie. The successful candidate will manage the end-to-end bidding process, ensuring that proposals (RFPs, RFQs, ITBs) are accurate, compliant, and submitted on time to secure new construction projects. They serve as the central liaison between estimators, project managers, subcontractors, and clients, managing document control and tracking bid opportunities from initiation to submission.

• Bid Management & Coordination:
  Review incoming invitations to bid (ITB), analyze drawings and specifications, and track bid deadlines in a central log or CRM.
• Subcontractor Outreach:
  Actively call and email subcontractors to solicit bids, ensuring adequate coverage for all trades.
• Document Control:
  Distribute bid documents, plans, and addenda; maintain organized project files.
• Proposal Preparation:
  Assist the estimating team in assembling bid packages, including quantity take-offs, scope reviews, and vendor quotes.
• Final Submission:
  Ensure all proposals are complete, compliant with client requirements, and delivered on time.
• Post-Bid Activity:
  Assist with post-bid follow‑ups, contract documentation, and turnover to the project management team.

• Experience:
  
  1–3 years of experience in construction bidding, project coordination, or estimating.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (especially Excel) and construction software such as Building Connected, Procore, Bluebeam, or Plan Swift.
• Construction Knowledge:
  Ability to read and interpret blueprints, construction drawings, and specifications.
• Communication:
  Excellent verbal and written communication skills for managing subcontractor relationships.
• Organizational
  
  Skills:
  
  Strong attention to detail and ability to manage multiple, high‑stakes deadlines simultaneously.

Salary Range: $80,000 – $90,000 based on experience.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long‑term Disability Insurance
• Short‑term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off: 2 Weeks for Non‑Exempt and 3 Weeks for Exempt
• Time Away Benefits
• 8 Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Group Legal
• Pet Insurance
• Employee Assistance Program

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit‑outs, new building construction, and building infrastructure upgrades and modernization.

Learn more about how we partner with our clients to imagine, execute, and realize our vision at  We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.