Assistant Director Physical Plant - Business Manager

Position Title

Assistant Director of the Physical Plant – Business Manager

Physical Plant

$90,000 - $100,000

Reporting to the Director of Physical Plant, the Assistant Director of Physical Plant – Business Manager will oversee the purchasing and accounting functions for the Physical Plant Department with a focus on financial reporting, budgeting, and vendor relations. The Physical Plant Department at Marist University oversees campus construction and renovation projects, and includes the operational departments of Mechanical Services, Grounds, and Housekeeping.

The Assistant Director will work directly with construction contractors, architects, engineers, and other related design disciplines, and therefore must have a strong background in facilities management, construction, construction project scheduling, building renovations, and the development of new facilities. Candidate must have strong skills in internal controls, budgeting, and vendor relations. Strong interpersonal, organizational, and communication skills are necessary for successful collaboration across the University.

This role ensures the accuracy and integrity of budgets and financial records in the Physical Plant Department, while managing daily vendor relations. The ideal candidate will work collaboratively with a team of seven professionals, including project managers, operational supervisors, and assistant directors. The Assistant Director will work closely with the University’s Business Office to streamline processes and deliver precise financial data to support University’s strategic objectives.

The Assistant Director will manage financial reporting related to Physical Plant operations and Capital projects in collaboration with the University’s Business Office, overseeing the quarter-end, and year-end close activities, as well as monitoring financial performance against the budget for both capital and operational budgets.

• Bachelor's degree in Accounting, Finance, or related field
• 8-10 years of related experience

• Manage Financial Reporting and Budgeting
  Prepares, reviews, and reconciles financial reports for both operational and capital budgets within the Physical Plant. This includes monitoring expenditures, analyzing variances, and assisting with annual budget development and long-term financial planning. The role ensures all financial records and reports comply with University policies, internal controls, and external audit requirements.
• Oversee Procurement and Vendor Relations
  Manages the procurement process for goods, services, and contracted work to support Physical Plant operations and capital projects. The Assistant Director establishes and maintains strong vendor relationships, negotiates contracts, and ensures compliance with purchasing guidelines and contractual obligations. They also oversee vendor invoicing, payment approvals, and the resolution of billing issues.
• Support Capital Projects and Departmental Collaboration
  Working closely with project managers, operational supervisors, and other University stakeholders, the Assistant Director provides financial oversight for construction, renovation, and maintenance projects. They are responsible for tracking project budgets and schedules, ensuring alignment with University priorities, and serving as a financial liaison between the Physical Plant and the Business Office.
• Administer Departmental Business Operations
  Manages daily administrative processes, including financial data entry, purchasing documentation, and the maintenance of accurate records to support departmental decision-making. They identify and implement process improvements to increase efficiency in business operations, while ensuring accuracy and compliance across all reporting systems.
• Supervise and Develop Staff
  Supervises temporary staff and student workers to support departmental needs. The Assistant Director provides guidance, feedback, and oversight to ensure the quality and timeliness of work, while fostering a collaborative, service-oriented environment.
• Other duties as assigned.

• Master's degree in…