Accounting Administrative Assistant

We are seeking a dependable and professional Accounts Receivable / Accounting Administrative Assistant to support our accounting manager and office team. The ideal candidate will have strong Accounts Receivable and collections experience
, preferably with Quick Books
, along with a willingness to assist with general accounting and administrative tasks. This is a hands-on role for someone who is comfortable communicating directly with customers and taking initiative to help wherever needed.

• Manage Accounts Receivable (AR) activities, including customer account maintenance, invoicing, payment posting, and collections
• Communicate professionally and confidently with customers regarding outstanding balances, payments, invoices, and account questions
• Work with Quick Books for AR/AP functions and other accounting-related tasks
• Assist with Accounts Payable (AP) and light accounting duties as needed
• Provide administrative support to the Accounting Manager and office staff
• Prepare and process invoices and other accounting documents
  
  Create and process UPS shipping labels and assist with basic office coordination
• Provide coverage and support when office staff are busy or the primary administrative employee is out
• Take initiative to identify tasks that need to be completed and assist the Accounting Manager as needed
• Support general office needs, including coordinating company lunches, coffee runs, and other occasional administrative errands
• Maintain a professional, organized, and customer-focused approach in a fast-paced environment
• Perform other accounting and administrative duties as assigned

• Previous Accounts Receivable experience is required
• Collections experience is strongly preferred
• Experience with Quick Books required or highly preferred
• Basic understanding of Accounts Payable and general accounting principles
• Strong communication and customer service skills
• Comfortable communicating with a wide range of customers, including customers in industrial and machine-shop environments
• Professional, confident, and able to handle difficult conversations appropriately
• Strong attention to detail and organizational skills
• Self-motivated with the ability to take initiative and work independently
• Flexible and willing to assist with a variety of accounting, administrative, and office duties
• Proficiency with Microsoft Office and general computer applications

The ideal candidate is someone who is hands-on, dependable, professional, and not afraid to pick up the phone and handle collections conversations
. This person should be comfortable wearing multiple hats and stepping in wherever needed to keep the accounting and office operations running smoothly.