Executive Assistant

Executive Assistant

Our client, a growing aerospace organization in Poway, is seeking a highly organized and professional Executive Assistant to provide direct support to the President & CEO. This is a highly visible role for someone who enjoys working in a fast-paced environment, managing competing priorities, and serving as a trusted partner to executive leadership.

The ideal candidate will be proactive, polished, and comfortable handling confidential information while ensuring the CEO's day-to-day operations run smoothly.

Key Responsibilities

• Provide high-level administrative and organizational support to the President & CEO
• Manage a complex calendar, scheduling internal and external meetings and appointments
• Coordinate meetings, agendas, materials, and follow-up items
• Arrange domestic and international travel, including itineraries and accommodations
• Prepare correspondence, presentations, reports, and other executive materials
• Serve as a professional point of contact for internal teams, clients, vendors, and business partners
• Track action items and follow up with leadership and key stakeholders to ensure deadlines are met
• Assist with board meetings, leadership meetings, and executive events
• Maintain highly confidential and sensitive information with discretion
• Coordinate special projects and research on behalf of the CEO
• Help prioritize incoming requests and ensure important matters receive timely attention
• Partner with other members of the administrative and leadership teams to support organizational priorities
• Assist with other executive and office initiatives as needed