Assistante de direction - BELLEGARDE

Job Title

Assistante de Direction

Within the General Directorate, the assistant director works in tandem to provide permanent assistance to the Mayor and the Director General of Services. She:

• Coordinates missions related to the administrative management of services
• Assists the General Directorate of Services in terms of organization, reception, and follow-up of files
• Prepares and follows majority meetings and municipal councils

Activities:

• Information and file processing:
  • Perform the entry or drafting of various administrative documents (ordinances, deliberations, minutes, service notes…)
  • Prepare files for instances and meetings, both internally and externally (municipal councils, CST, CCID…)
  • Transmit administrative documents to the legality control
  • Research and organize information from services (redirecting emails)
  • Intervene if necessary in support of files
  • Perform first-level document research
• Planning and activity follow-up:
  • Ensure the management of priorities, alert, and act for the respect of deadlines related to the processes of the establishment
  • Manage the Mayor's agenda, plan, organize, and follow appointments
  • Ensure the practical organization of meetings and missions (reserve rooms or locations, invite participants, keep official listings)
  • Collect and follow the leave of service chiefs and agents of the Town Hall outside HR and Finance services
• Reception and first-level physical and/or telephone information of the Mayor, the DGS:
  • Answer phone calls and take messages
  • Prioritize requests or information according to their urgency or importance
  • Offer a first level of information, direct the interlocutor to the competent collaborator or service
  • Ensure confidentiality
• Specific activities
  • On the cadastral side: management of cadastral affairs (street numbering, for example)
  • Management of files related to land affairs: leases with individuals, associations…
  • Follow up on purchase and sale parcel files in connection with notaries
  • On the prevention side: ensure the follow-up and update of the Unique Documents of Evaluation of Occupational Risks (DUERP)
  • On the GED side: ensure the deployment of the Moovapps Electronic Document Management (GED) and ensure the role of administrator

Qualifications:

• BTS assistante de direction

• Know the functioning of territorial and local authorities and a particular municipality
• Know the functioning of deliberative assemblies
• Be able to interpret laws and regulations

• Write and format an administrative document
• Master computer tools and office software
• Assist and listen to the needs and missions of the hierarchy
• Phone and physically welcome the public
• Have relational and writing skills (letters, documents, and administrative acts)
• Master the Moovapps Electronic Document Management

• Human relations sense, diplomacy
• Organizational sense
• Total discretion
• Availability
• Professional awareness

Letter of application and CV to be addressed to:
Mairie de BELLEGARDE, attention of Monsieur le Maire, 1, place Charles-de-Gaulle, 30127 BELLEGARDE

Open position(s) on the following grade(s) of the Territorial Public Service: Rédacteur, Rédacteur principal de 1ère classe, Rédacteur principal de 2ème classe

Art. L332-8 disposition 2 of the general code of the public service - A contractual employee may be recruited for this position for the needs of the services or by the nature of the functions when no candidacy of a civil servant has succeeded. The proposed contract may not exceed three years, renewable up to a maximum duration of six years.

Vacant as of 01/10/2026

Assistant / Assistant Director