Executive Assistant

Job Description

Systems Technology & Research, Inc. (STaR) is seeking an Executive Assistant in the Huntsville, AL area to support the Army's Uncrewed Aircraft Systems (UAS) Project Office Front Office/Headquarters located at Redstone Arsenal, AL. The successful candidate should be a highly motivated self-starter capable of managing multiple tasks and efforts. Responsibilities will include providing a wide range of administrative and front office support activities for the Project Manager (COL), Deputy Project Manager, and the entire headquarters to facilitate the effective and efficient operation of the organization.

Duties include clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilian, and Contractor personnel. This position requires a high level of professionalism, discretion, and diplomacy. The candidate must possess proven skills in coordinating the activities of a headquarters front office and must be a self-starter capable of managing multiple tasks simultaneously.

This opportunity is an in-person/on-site position.

• Bachelor's degree required with 6 years of relevant experience, or HS Diploma with 10 years of relevant experience.
• Experience supporting senior executive leadership (SES, General Officer, Colonel, or equivalent executive leadership) preferred.
• Experience working within a DoW Program Executive Office (PEO), Project Office (PM), or Headquarters staff environment preferred.
• Experience coordinating executive-level calendars with competing priorities and rapidly changing schedules.
• Strong project management skills, emotional intelligence, and integrity are essential for this position.
• Experience coordinating VIP visits, distinguished visitors (DVs) or senior leader engagements preferred.
• In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment
• The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies
• Computer skills required include advanced expertise in Microsoft Office software (Teams, Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency
• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
• Comfortable operating in a fast-moving environment and managing information flow in a timely and accurate manner
• Experience with Defense Travel System (DTS)
• Prior experience coordinating both on and off-site meetings and/or events
• Experience writing, proofreading, and correcting documents
• Must have the ability to independently compile and generate reports/presentations
• Expert level proficiency with oral and written communication skills
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization
• Possess an active DoW SECRET security clearance or the ability to obtain

• Receive and direct visitors in a professional and courteous manner.
• Maintain and organize the leadership calendar to ensure the Project Manager and Deputy Project Manager team leadership is prepared for all meetings, and schedule meetings and appointments as required
• Process queries and requests for information and data, directing them to the appropriate office or point of contact
• Resolve administrative problems and inquiries in a timely and effective manner.
• Prepare and/or review written correspondence in accordance with AR 25-50, including directives, issuances, memoranda, policy statements, taskings, and other written guidelines. Review documents for omissions and inconsistencies, ensuring data is complete and accurate
• Prepare travel arrangements in the Defense Travel System (DTS), including travel, lodging, and rental car bookings, and prepare a…