Documentation Specialist - DOS

The Documentation Specialist will manage controlled documents, procedures, and records in an EDMS environment. The role focuses on document revisions, formatting, quality checks, metadata, workflow processing, records management, scanning/digitization, and helping users with document management systems such as Documentum and SharePoint. Experience in a regulated environment, strong attention to detail, and technical documentation skills are important.

• Experience working with Electronic Document Management Systems (EDMS), document control systems, or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to maintain accuracy while managing high volumes of documents, records, and workflow activities.
• Strong written and verbal communication skills.

• Experience with Open Text Documentum or similar enterprise document management systems.
• Experience supporting procedure development, procedure governance, or document control programs.
• Records Management experience, including records classification, retention, filing, retrieval, and disposition activities.
• Experience working in nuclear, utility, engineering, manufacturing, quality assurance, or other regulated industries.
• Experience supporting document migrations, metadata management, workflow processing, or data quality initiatives.

• Ability to perform document quality reviews for content, formatting, metadata, and compliance with established standards.
• Experience operating document imaging, scanning, microfilm, or other media conversion equipment used to convert physical records into electronic formats.
• Familiarity with records digitization, indexing, and electronic file organization.

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.