Administrative Specialist II - Town Clerk

Overview

This position handles public records requests for the Town, coordinates with Town departments to identify, gather and review responsive documents, and applies red actions as appropriate. It also provides notarial services as a commissioned Arizona Notary Public and supports administrative functions related to boards and committees.

• Receive, track and assist with completing incoming public records requests. Coordinate with other Town departments to identify, gather and review responsive documents for disclosure. Apply red actions when appropriate. Communicate with requestors on expected timelines, applicable fees and ensure timely fulfillment of records requests.
• Serve as a commissioned Arizona Notary Public, providing notarial services to internal and external customers. Serve as the first point of contact for assigned Boards and commissions for the Town. Advertises vacancies, coordinates interviews with potential candidates and elected officials, and assists the Deputy Town Clerk with planning and scheduling committee meetings.
• Ensure compliance with Arizona Open Meeting Law and local rules for posting public notices.
• Provide general administrative support including scheduling, supply ordering, website updates, and reporting. Prepare and distribute meeting agendas, minutes, and other related documents for legislative bodies as assigned.
• Process and manage business registration applications by verifying documentation, maintaining accurate records, and coordinating approvals in a timely manner.