Executive Assistant - Superintendent​/Governing Board

Executive Assistant - Superintendent/Governing Board

Humboldt Unified School District District Office - Prescott Valley, Arizona

Job : 5549102

Final date to receive applications: Posted until filled

Posted: Feb 20, 2026 7:00 AM (UTC)

Starting Date: Immediately

JOB TITLE: EXECUTIVE ASSISTANT- SUPERINTENDENT/GOVERNING BOARD

DEPARTMENT: Superintendent’s Office

REPORTS TO: Superintendent

FLSA STATUS/CLASSIFICATION: Non-Exempt;
Level 12

SUPERVISORY DUTIES: Yes

APPROVED ON: 10/17/2023

SUMMARY: To assist the Superintendent and Governing Board in the task of providing leadership for achieving and ensuring the best possible education for all students; to perform a variety of office work management, records and communication tasks in furtherance of the Superintendent/Governing Board goals, objectives and responsibilities.

• Problem-solves concerns directed to Superintendent's office by staff members, students, parents and patrons.
• Provides and receives information requiring judgment on current and specific business of the District.
• Communicates with state, county and city agencies on behalf of the Superintendent and Governing Board.
• Assists all staff in the continuous improvement of school and community relations.
• Recognizes and respects the importance of maintaining confidentiality in all matters relating to the District.
• Attends meetings as assigned by Superintendent and records notes as recording secretary when applicable.
• Develops/monitors budgets of the Superintendent and Governing Board.
• Assists the Superintendent and Governing Board in preparing the agenda for Board meetings.
• Is responsible for preparation of the Governing Board meetings; meeting dates, postings, board packets.
• Attends all Governing Board meetings and Special Board meetings, and other after hour activities as needed.
• Is responsible for maintaining all official permanent records of Board agendas and Board minutes.
• Is responsible for maintaining the Governing Board Policy Manual. Records and prepares changes of Board Policy and regulations.
• Assists Board members in all matters.
• Prepares reports by analyzing and summarizing material for the Superintendent and/or Governing Board.
• Composes correspondence dealing with subject matter that requires good judgment or discretion.
• Assumes scheduling, coordinating, and correspondence functions for the Superintendent and Board.
• Maintains calendar for Superintendent and Board.
• Works cooperatively with Associate Superintendents and Directors providing information as needed and directed by the Superintendent.
• Provides training for administrative secretaries in the preparation of the Board packet agenda items.
• Chairs district-wide administrative secretaries meetings (principal’s, director’s, associate superintendent secretaries). Facilitates resolutions to concerns, interprets to the group district goals, policies, priorities and programs at the direction of the Superintendent.
• Assumes responsibility of coordinating projects, analyzing and appropriately delegating tasks, monitoring progress and meeting timelines as set forth by the Superintendent.
• Arranges and coordinates conferences, special events, cabinet and other administrative meetings; obtains and prepares agenda material, maintains records.
• Develops/creates presentation materials as required.
• Approves and maintains student records and public records for storage purposes
• Submits claims regarding student injuries to the District’s liability insurance carrier
• Must be accessible throughout the workday for administrators.
• Must meet any additional specific job requirements as indicated by the Superintendent.

• Must have typing skills of at least 50 wpm.
• Demonstrates knowledge of Governing Board Policies and District rules/procedures.
• Demonstrates management skills.
• Demonstrates skill in work leadership, work management, and project management.
• Must have excellent oral and written communications skills.
• Demonstrates interpersonal relations skills.
• Must be experienced in supervision skills.
• Demonstrates the ability and desire to provide outstanding customer service.
• Demonstrates the ability to…