Administrative Specialist - Temporary

Administrative Specialist

Prescott Regional Airport
Full Time Temporary

$21.02 to $26.28 Pay Grade
: 105
FLSA Status
:
Non exempt
Full Pay Range
: $21.02 to $31.53

Final date to receive applications
: 03/12/2026

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching.
• Accrued paid sick time
• Free employee only coverage for medical, dental, vision, short‑term disability, and life insurance
• Free family coverage for select medical and dental plans
• Pension and long‑term disability through Arizona State Retirement System ( for more details)
• Supplemental benefits such as deferred compensation plans and additional life insurance

Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department.

36‑40 hour per week position. Monday – Thursday: 8:00 AM – 5:00 PM;
Friday: 8:00 AM – Noon

• Performs high‑level office support duties and provides specialized program support for assigned area.
• Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitors; takes complaints; answers basic questions; and refers to others for resolution.
• Greets and directs visitors.
• Conducts research; prepares statistical reports and spreadsheets.
• Handles information requests; makes travel arrangements.
• Processes billings and related activities depending on department assignment.
• Processes invoices, PCards, and credit card transactions.
• Provides purchasing and payroll support.
• Organizes record retention schedules.
• Serves as primary contact for scheduling purposes; schedules appointments and maintains calendars; and schedules conference rooms.
• Acts as the liaison for the Department as assigned.
• Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage.
• Opens, sorts, and distributes mail.
• Assists with budget monitoring.
• Manages reservations; handles cash, sends out invoices; and reconciles deposits, depending on assigned area.
• Serves as the Department purchasing agent; submits account transfers; refunds deposits; orders supplies and equipment; and maintains inventory.
• Arranges for the repair and servicing of office (and field in some cases) equipment.
• Maintains various paper files; retrieves records, logs and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested.
• Collects, stores, and maintains departmental safety records.
• Maintains various computer files and databases; collects and tracks data.
• Requests, collects and maintains departmental training records.
• Organizes paper and electronic files; manages record control, records retention schedules, and regulatory reports and records.
• Identifies and applies for grants related to operations, training, and administrative functions within the Department; maintains records and files reports with appropriate agencies related to grant performance periods; and builds and maintains relationships with governmental grant administrators and partner agencies.
• Provides support to assigned projects or programs.
• Assists management with administrative needs.
• Assists with permitting, depending on assigned department.
• Processes and tracks applications for new/repaired meters; collects readings, depending on assigned area.
• Attends required meetings.
• Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies.
• Assists other employees/crews with research needs or other tasks.
• Dispatches crews,…