Records Clerk - Juvenile Probation; Prescott

Role

Under close supervision, performs general office and clerical work of moderate difficulty specific to the assigned department.

• Performs a variety of clerical and office tasks, including handling incoming phone calls, assisting visitors; entering and retrieving data from computer database programs, maintaining filing systems, compiling data, preparing reports; keeping account and other office records; proofreading and coding; and coordinating flow of clerical work with that of other departments/agencies.
• Assists with various tasks pertaining to records management.
• Receives sorts, files, retrieves forms, mail, and other types of documents.
• Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of one (1) year of general office experience.

Additional Requirements:

Must possess a valid Arizona driver's license.

Required Knowledge, Skills, and Abilities:
Knowledge of departmental clerical and office procedures, including various internal programs; various data processing systems; business English, spelling, grammar, punctuation, and composition; clerical office practices and procedures; research techniques and report writing; current Microsoft Office software; filing and recordkeeping.

Skill in:
Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees; establishing and maintaining effective working relationships with employees, other agencies, and the public; organization and adherence to detail.

Ability to:
Maintain records and prepare accurate reports; follow written and verbal instructions; develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public; keep management informed of key operating issues affecting the department; remain current in knowledge required to perform assigned duties; handle confidential matters and maintain discretion always; act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information: FLSA:
Non-Exempt Grade: 1 Classification:
Classified Safety Sensitive:
No