Court Clerk II - Clerk of Superior Court; Prescott

Position: Court Clerk II - Clerk of Superior Court (Prescott)
Under general supervision, performs specialized work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court.

* Creates new case files, generates notices, forwards file information to appropriate division; receives, labels, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material; generates notices for appeals; prepares the record on appeal and transmits same to the Court of Appeals; dockets, scans, and updates cases in the case management system; prepares Division reassignments.

* Works with parties in person, in writing and/or on the phone; provides information and assistance to the public without giving legal advice; responds to inquiries from court personnel, judges, attorneys, and the public; answers calls; determines the caller's need; forwards/transfers or takes messages. Provides clerical support and assistance as required.

* Works with and assists staff; revises and/or sends correspondence; picks up, delivers, opens, and distributes mail; makes photocopies, scans documents, operates fax machine, and provides other office and customer services support and assistance as required.

* Accepts and receives monies paid as fines, fees, bonds, and other financial obligations; issues receipt; and updates electronic and/or manual records.

* Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents. Receives and processes court related documents over the counter and electronically through e-filing. Issues warrants and process applications for bail bond agents.

* Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of three (3) years of general office, administrative or clerical experience.

Additional Requirements:

Must possess a valid Arizona driver's license. Required Knowledge, Skills, and Abilities:

Knowledge of:

* Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.

* Business English, spelling, grammar, punctuation, and composition.

* Clerical office practices and procedures.

* Current Microsoft Office software.

* Filing and recordkeeping.

Skill in:

* Time management.

* Communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.

* Establishing and maintaining effective working relationships with employees, other agencies, and the public.

* Organization and adherence to detail.

Ability to:

* Complete detailed work accurately and in compliance with department standards.

* Maintain confidentiality.

* Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.

* Type at the minimum speed of forty (40) WPM.

* Work under pressure in a dynamic environment with changing demands and priorities.

* Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

* Keep management informed of key operating issues affecting the department.

* Remain current in knowledge required to perform assigned duties.

* Handle confidential matters and maintain discretion always.

* Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.

* Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person, in writing and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA:
Non-Exempt

Grade: 4

Classification:
Classified

Safety Sensitive:
No