Administrative Specialist - Street Operations

Administrative Specialist - Street Operations

Public Works Department

Hiring Range: $21.27 to $26.59 Per Hour

Pay Grade: 105

Full Pay Range: $21.27 to $31.91 Per Hour

FLSA Status:
Non-Exempt

Final date to receive applications: 07/31/2026

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching.
• Paid time off up to 25 days in first year of employment.
• 10 paid holidays and 1 floating holiday per year.
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance.
• Pension and long-term disability through Arizona State Retirement System,  for more details.
• Supplemental benefits such as deferred compensation plans and additional life insurance.

Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department.

• Performs high level office support duties and provides specialized program support for assigned area.
• Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitor; takes complaints; answers basic questions; and refers to others for resolution.
• Greets and directs visitors.
• Conducts research; prepares statistical reports and spreadsheets.
• Handles information requests; makes travel arrangements.
• Processes billings and related activities depending on department assignment.
• Processes invoices, PCards, and credit card transactions.
• Provides purchasing and payroll support.
• Organizes record retention schedules; organizes paper and electronic files; manages record control, records retention schedules, and regulatory reports and records.
• Serves as primary contact for scheduling purposes; schedules appointments and maintains calendars; and schedules conference rooms.
• Acts as the liaison for the Division as assigned.
• Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage.
• Opens, sorts, and distributes mail.
• Assists with budget monitoring.
• Serves as the Division purchasing agent; orders supplies and equipment; and maintains inventory.
• Arranges for the repair and servicing of office (and field in some cases) equipment.
• Maintains various paper files; retrieves records, logs and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested.
• Collects, stores, and maintains divisional safety records.
• Maintains various computer files and databases; collects and tracks data.
• Requests, collects and maintains division training records.
• Identifies and applies for grants related to operations, training, and administrative functions within the Division; maintains records and files reports with appropriate agencies related to grant performance periods; and builds and maintains relationships with governmental grant administrators and partner agencies.
• Provides support to assigned projects or programs.
• Assists management with administrative needs.
• Assists with permitting, depending on assigned department.
• Attends required meetings.
• Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies.
• Assists other employees/crews with research needs or other tasks.
• Dispatches crews, depending on assigned department.
• Performs other duties as assigned.

Education and/or

Experience:

High school diploma or equivalent; three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:
Possess a valid Arizona driver's license.

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are:
Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focus on Our Community and Being Nice.

• Knowledge of public relations/customer service principles, practices, and techniques.
• Knowledge of a variety of computer software for word processing, databases, financial…