Program Assistant - Prescott

Make an Impact Join a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.

As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.

This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.

Key Responsibilities Support day-to-day operations of veteran housing and supportive service programs

Maintain client records, databases, and documentation to ensure compliance with grant and program requirements

Assist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviews

Track, collect, reconcile, and report program participant fees, rent payments, and other site revenues

Manage petty cash, deposits, expense tracking, and financial documentation

Coordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocations

Support grant administration activities including reporting, budget tracking, invoicing, and compliance documentation

Assist with supportive service fund requests and resource coordination for veterans

Coordinate donor records, in-kind contributions, mailings, and community engagement activities

Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners

Support intake, eligibility verification, client orientations, and program enrollment activities

Assist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordination

Track employee training, certifications, evaluations, and compliance requirements

Maintain operational policies, procedures, and program manuals

Provide confidential administrative support to leadership and program teams

Prepare reports, spreadsheets, and presentations for management and funders

Support cross-functional projects that improve program effectiveness and service delivery

What You'll Bring Bachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field

Equivalent experience may substitute for education requirements

Strong administrative, organizational, and project coordination skills

Experience supporting nonprofit, social service, healthcare, housing, or community-based programs preferred

Excellent written and verbal communication skills

Strong attention to detail and ability to manage multiple priorities simultaneously

Experience maintaining records, reports, databases, and compliance documentation

Ability to work independently while collaborating effectively with diverse teams

Strong customer service and relationship-building skills

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams

Preferred Qualifications Experience working in nonprofit organizations, social services, housing programs, or community-based programs

Familiarity with grants management, reporting, budgeting, or compliance processes

Knowledge of veteran services, homelessness programs, supportive housing, or community resources

Experience coordinating events, trainings, or volunteer programs

Why Join U.S.VETS?

Help transform the lives of veterans and their families

Work for one of the nation's leading veteran-serving nonprofit organizations

Collaborative, mission-driven culture

Professional growth and development opportunities

Comprehensive benefits package including:

Medical, Dental, and Vision Insurance Paid Vacation and Sick Time Paid Holidays
401(k) with Company Match
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