Administrative Assistant I - Public Works (Prescott

Position: Administrative Assistant I - Public Works (Prescott)
This position will provide administrative support for departments Records Management function and the Heavy Fleet Division. Under general supervision, performs work of moderate difficulty assisting a manager or Director with a variety of administrative detailed work specific to the assigned department.

* Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.

* Performs accounting and/or purchasing tasks related to the department's budget or assigned program.

* Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.

* Conducts research and development.

* Communicates in person and by telephone with staff and public.

* Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of two (2) years of increasingly responsible clerical/administrative experience.

Additional Requirements:

Must possess a valid Arizona driver's license.

Community Health Services

Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety.

Required Knowledge, Skills, and Abilities:  

Knowledge of:

* Departmental clerical and office procedures, including various internal programs.

* Business English, spelling, grammar, punctuation, and composition.

* Clerical office practices and procedures.

* Research techniques and report writing.

* Current Microsoft Office software.

* Filing and recordkeeping.

Skill in:

* Customer service.

* Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.

* Establishing and maintaining effective working relationships with employees, other agencies, and the public.

* Organization and adherence to detail.

Ability to:

* Provide timely, accurate, professional, and confidential administrative support.

* Prepare correspondence, write reports, and design forms.

* Answer inquiries and questions.

* Make inferences from written materials.

* Multitask and prioritize autonomously.

* Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

* Keep management informed of key operating issues affecting the department.

* Remain current in knowledge required to perform assigned duties.  

* Handle confidential matters and maintain discretion always.

* Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA:
Non-Exempt

Grade: 5

Classification:
Classified

Safety Sensitive:
No