Deputy Board Secretary Job Pretoria area,South Africa,Administrative/Clerical

Position: Deputy Board Secretary ( 3 Months Contract)

EDUCATION,SKILLS,EXPERIENCE:

Matric certificate and appropriate B-degree in Law, Commerce or Administration at NQF Level 7, as recognised by the South African Qualifications Authority (SAQA).
An Honours Degree in Law, Commerce, or Administration at NQF Level 8, as recognised by SAQA, will be an added advantage.
Certification in Governance / Chartered Governance Institute of Southern Africa (CGISA), if applicable.
A minimum of six (6) years of experience in the Board/Company secretariat role in a public
entity or registered company.
A valid driver’s licence is required.

COMPETENCIES:

Technical Competencies: Knowledge and understanding of laws and codes applicable to SAHPRA. Stakeholder management (Stakeholder mapping, relationship building).
a) Generic Competencies: Excellent interpersonal, Intrapersonal & communication skills (written & verbal). Critical thinking and the ability to exercise good judgment, solving problems quickly and effectively. Computer skills. Solution-oriented. Work under pressure. Ability to maintain high levels of confidentiality. Accuracy and Attention to detail. Time Management Skills. Planning and organising skills. Professionalism. Honesty and Integrity. Innovative. Patience and empathy. Courageous decision-making.

Conceptual reasoning. Systemic thinking.
Leadership Competencies: Leadership capabilities. Change Management. Knowledge Management. Service Delivery initiatives. Problem Solving and Analysis. Client Orientation and Customer focus. Proactive Stakeholder Management. Situational adaptability.

DUTIES:

Operational Management: Provide administrative support to the referred litigation cases. Ensure timeous scheduling and coordination of all board meetings and related committees. Ensure the accurate and safekeeping of all discussion and resolution records. Collates and follows up on executive action items with the responsible Executive. Prepare minutes for all the Board Committees. Ensures that the polices and charters are reviewed, sent to QMS, and signed.

Develop Committees’ annual workplans in consultation with the Board Secretary. Assist the Board Secretary with the arrangement of Board Induction. Identify courses and seminars relevant to the Board Secretariat Unit’s development.
Financial Management: Drive cost-saving initiatives across the business unit. Ensure compliance with SAHPRAs Policies, PFMA/Regulations, and Treasury directives.
Governance, Compliance and Risk: Assist the Board Secretary to ensure the Authority prepares and submits annual reports in line with governance requirements. Advise the Board Secretary on governance matters and latest developments in this regard. Assist the Board Secretary with the development, implementation, and monitoring of compliance functions. Assist the Board Secretary in ensuring that the board and committees comply with statutory obligations, including terms of reference and the Medicines Act.

Adherence to all SAHPRA policies and SOPs.
People Management: Self-management. Manage own Performance Management and Individual Development Plan. Living the SAHPRA values. Drive collaborative leadership.


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