Personal Assistant

Executive Support & Communication

• Act as the primary point of contact between the CEO and internal/external stakeholders.

• Screen and prioritize phone calls, emails, and correspondence on behalf of the CEO.

• Draft and proofread legal and business correspondence with high accuracy and professionalism.

• Relay messages clearly and professionally with excellent written and verbal communication skills.

Diary & Schedule Management

• Manage the CEO’s calendar, scheduling meetings, court appearances, and appointments efficiently.

• Ensure all deadlines, events, and commitments are logged and reminded in advance.

• Coordinate travel itineraries, accommodation, and transport for legal conferences or business trips.

Document & File Management

• Take dictation and transcribe legal documents, reports, letters, and memoranda accurately.

• Maintain confidential files, records, and databases—both physical and digital.

• Format, proofread, and prepare legal documents and case files for court and client meetings.

Meeting Preparation & Support

• Prepare agendas, take minutes, and follow up on action items from executive meetings.

• Ensure the CEO is well-prepared with case files, background documents, and briefing materials.

• Attend key meetings and draft concise summaries or decision logs when necessary.

Office Administration & Coordination

• Liaise with clients, attorneys, courts, and government departments in a professional manner.

• Order office supplies and manage small budgets related to executive operations.

• Handle confidential information with discretion and adhere to legal office protocols.

Professional Representation

• Represent the CEO professionally in all interactions—whether in person, telephonic, or written.

• Ensure professional standards are upheld in the CEO's engagements and commitments.

• Maintain a poised and confident demeanor while working under pressure or tight deadlines.