Procurement Contracts Administrator - FSD

Brief description

The main purpose of this position is to perform administrative duties in support of good procurement contracts administration within the Procurement Division of the South African Reserve Bank (SARB).

The successful candidate will be responsible for the following key performance areas:

• Ensure that procurement contract instructions are accurate and facilitate the hand-over of instructions to the Legal Counsel for the drafting of agreements.
• Record and maintain relevant procurement and contract information in the system to keep information updated and ensure data quality.
• Facilitate the resolution of contract-related queries between the SARB’s Legal Counsel, Privacy Office, Governance Information, Cyber Security and Security Vetting Section and escalate delays where necessary.
• Monitor and track contract instructions through to contract conclusion and continue to oversee contracts throughout their lifecycle, including performing contract close out activities.
• Monitor and track active third-party supplier contracts that are about to expire and assist in demand planning internally for the sourcing team ahead of contract expiration.
• Provide general administrative support, including record keeping, to facilitate the section’s operations.
• Capture and maintain the relevant registers to ensure accurate reporting.
• Collate, compile and generate accurate reports to provide management with information for decision-making on a weekly, monthly, quarterly and annual basis.
• Collaborate with the Legal Services Department and other departments/divisions regarding new instructions, monitor their progress to completion and elevate delays where necessary.
• Engage with relevant stakeholders within the SARB, displaying the ability to handle basic queries and to convey and explain information fluently.
• Proactively broaden knowledge of functional area, displaying willingness to make improvements in own work and that of the division (including methods and practices).
• Perform work independently according to established practices, processes, rules and regulations to ensure compliance with standards, policies and guidelines when performing tasks.