Registry Clerk in Human Resources

Registry Clerk in Human Resources PRETORIA Human Resources / Recruitment
Pretoria - Gauteng

Registry Clerk in Human Resources

Pretoria

12-month fixed term contract

R182 600pa

Purpose of the post:

To render effective and efficient registry service in the Department.

Description of tasks:

Open and close personnel files:

Open new files (except SP file) for employees and record the details accurately

Ensure that all files are correct and up to date

Liaise with the relevant employee to ensure that all the HR information in the file is correct

Liaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressed

After closing the file, make sure that files of transferred employees are sent to recipient department and those who are deceased or resigned from public service files are sent to basement storage for archiving.

Registration of incoming and outgoing files and documents:

Register all incoming and outgoing files in the register provided

Maintain the appropriate register

Ensure that the requester signs in the register

Monitor the appropriate filling of the register

Ensure that all files or records requested are brought back to the relevant personnels file

Make follow-up with the relevant employees to ensure the files are maintained.

Retrieve, issue and receive files

Audit the documents in the files when files are issued or returned

Maintenance of files:

Ensure that all files and related HR documents are maintained as per the relevant prescripts

Ensure the safeguarding of files to avoid missing files

Trace any missing files and update the relevant file

Ensure that there is no misfiling of personnel documents

Provide Registry counter services and control access to registry storage:

Attend to clients with enquiries

Respond to the enquiries

Ensure compliance with promotion of Access to Information Act before records can be accessed

Keep and ensure that an access control register is signed by all visitors entering registry / storage area

Maintain the basement storage area and properly store the closed files for future easy access.

Competencies, Knowledge and

Skills:

Knowledge of Human Resources prescripts

Understanding of Record management

Understanding of Filing systems

Organising and planning

Good interpersonal skills

Computer skills

Time management

Customer services

Be able to work under pressure and with variety of people and teams

Attention to details

Qualifications and Experience

Minimum requirements:

Matric or equivalent qualification on NQF level 4

Experience is a similar position would serve as advantageous

Closing date for applications: 25 February 2026

Should you not hear from us within 7 days of the closing date, please consider your application unsuccessful

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