Project Administrator

Qualifications and Requirements

• A relevant tertiary qualification
• A minimum of 5 years relevant administrative and/or secretarial experience
• Advanced level of MS Office (Word / Excel / PowerPoint / Outlook)
• Project management and administration skills
• Report & minute writing ability
• Strong communication skills
• Ability to work independently and under pressure

• Assist in providing and gathering project information for tenders, proposals, and schedules.
• Assist in the preparation of tenders, proposals, and other project documentation as required.
• Assist in the production of project schedules, quantities, and valuations at all planning stages of the project.
• Assist in monitoring the progress of each project against agreed timelines and objectives.
• Compile meeting packs (Agenda, previous minutes, action lists, attendance register, cashflow reports, and contractor documents etc.).
• Ensure optimal management of diaries for the project team.
• Schedule meetings and take minutes of meetings.
• File electronic and hard copies of all project-related documents using a barcoding system.
• Responsible for quality management of project documents (format, logo, letterheads, design of new forms and documents).
• Responsible for travel arrangements for project staff (Visa, flight, accommodation, car hire, forex).
• Ensure financial administration procedures are being adhered to, for correct reflection of costs and cash flow against the project (Time sheets, travel claims, payments to contractors).
• Responsible for event planning (i.e. customer events, exhibition, conference).
• Assist in the management of project stakeholders through providing and gathering of information.

Negotiable and based on the candidate's qualifications and years of relevant experience.

As part of our ongoing commitment to Employment Equity, we actively promote the representation and inclusion of individuals from designated groups, including persons with disabilities. Preference will be given to suitably qualified candidates who enhance the diversity of our workforce.